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AI Summary
The Project Coordinator is responsible for monitoring project plans, schedules, budgets, and expenditures while ensuring deadlines are met. They coordinate communications between stakeholders, manage equipment orders, and handle project documentation and close-out processes.
Overview
A project coordinator assists in organizing GPM’s many ongoing projects. In this role you will be responsible for monitoring of project plans, schedules, work hours, budgets and expenditures, organizing and participating in stakeholder meetings and ensuring that project deadlines are met in a timely manner.
Responsibilities
- Track all projects, approved and proposed, in Smartsheet
- Assist Project Managers with notifications, communications to all project stakeholders
- Coordinate equipment and material orders, including payment tracking
- Assist PMs with tracking and adjusting project schedules
- Coordinate landlord notifications/approvals as needed
- Assist PMs with construction contracts and purchase orders
- Ensure project close out is completed, including costs, finish photos and documentation
- Assist PMs with budget tracking and change orders
- Prepare monthly reports detailing project status of all major projects
- Assist in communications with other GPM internal departments, stores, operational staff, outside vendors and all project stakeholders for a consistent message to all
- Utilize existing and past project data to forecast typical project timelines
- Utilize Smartsheet for all projects
- Coordinate product deliveries based upon contractor and project needs
- Ensure complete project documentation is archived, including drawings, contracts, warranties, contacts
- Other tasks as assigned
Qualifications
- High School Graduate – Required, College Graduate – Preferred.
- Construction background – Preferred. Knowledge of convenience store industry preferred.
- Strong relationship management skills.
- Strong Excel skills are required.
- Excellent verbal, written, and presentation skills to all levels within the company.
- Strong organizational skills.
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