Project Coordinator

Who We Are

Balfour Beatty Investments is a global infrastructure investor operating in the UK, US, and Canada. We provide the investment capability to deliver complex infrastructure projects. Over the past 15 years, Balfour Beatty Investments (formerly known as Balfour Beatty Capital) has established itself as one of the largest investors in the PPP industry, building a portfolio of more than 60 projects worldwide, predominantly in the UK and US.

Balfour Beatty Investments is proud to offer challenging and rewarding work in a variety of functional areas. As a company, we operate with safety and sustainability as our primary focus.  Equally integral components of our culture are our values—Integrity, Teamwork, Excellence, Respect—and our code of conduct. Living up to these commitments requires the fresh ideas, insights and talents of employees as diverse as the audiences we interact with every day.         

The success of our company is built on the efforts of our employees. We are committed to offering our employees a path to professional success through development, training and mentoring opportunities that cover a wide variety of skills and functional areas.

At Balfour Beatty Investments, our employees are our greatest asset and their well-being means a healthier, more productive workplace. We offer a comprehensive benefits package that includes a variety of health care options, retirement benefits and other flexible benefits.

Our Benefits

• Discretionary bonuses
• Medical and Dental Insurance 1st of the month following employment
• Health, Flexible Spending and Dependent Care Accounts
• Company paid life insurance
• 401K plan with employer matching
• Robust PTO to include, sick, floating holidays, vacation, and personal days
• 2 Volunteer Days per year
• Company paid short-term and long- term disability, parental leave.
• And more!

About the role

The Project Coordinator is responsible for the analysis, reporting, and documentation of various operating sectors within the Military Housing (MH) Portfolio. This role plays a critical part in supporting day-to-day project execution while ensuring financial accuracy, reporting integrity, and budget visibility across the portfolio.

The position coordinates efforts for the Project Development team across multiple projects and supports VPs, Project Directors, and the Director of Project Management Coordination (DPMC) in making informed decisions related to portfolio management, development, reporting, and capital improvements.

What you'll be doing

• Coordinate project schedules, resources, and information with stakeholders.
• Serve as a liaison to communicate and synchronize project status.
• Interface and coordinate with Military Service Partners on requirements and requests.
• Identify and elevate risks and potential liabilities.
• Organize and support meetings; document and track important actions and decisions
• Communicate with internal teams, assigning tasks and assisting with schedule management to ensure optimal strategy and maximum efficiency.
• Maintain working knowledge of project stakeholders, background, facts/statistics, fee schedule/metrics, and reporting compliance requirements.
• Ensure documentation supports financial accuracy, audit readiness, and reporting integrity.
• Develop and manage document control and recordkeeping processes.
• Maintain project documentation across systems including collaboration tools, tracking logs, and reporting platforms.
• Ensure consistency and compliance across project records, communication logs, and reporting documentation.

• Lead the preparation, validation, and processing of monthly project financial draws across the Military Housing Portfolio, ensuring strict adherence to internal controls and policies 
• Perform detailed review and reconciliation of financial documentation (to include contractor pay applications, invoices and change orders) to ensure accuracy, completeness and proper authorization. 
• Analyse project financial activity to identify variances, trends, and discrepancies, escalate issues and provide recommendations to leadership. 
• Prepare and deliver Development Budget Status Reports ensuring accuracy and completeness with clear variance explanations and actionable insights. 
• Enforce compliance with financial policies, procedures, and internal controls across all project activities; maintaining audit-ready documentation and traceability. 
• Partner with Accounting and Finance teams to support:  

•  Monthly, quarterly, and annual processes 

•  Audit requests and financial reviews (internal and external) 

•  Compliance with internal and external financial requirements 

• Build, verify, and process development-related incentive fees with a focus on accuracy, documentation, and audit readiness 

• Develop and enhance standardized processes, identifying opportunities to improve financial workflows, controls, and reporting efficiency.

Who we are looking for 

• High School Diploma or GED required.

• Bachelor’s degree preferred
• 3 - 5 years in an administrative, project coordination, accounting, or financial operations role.
•  Minimum of 2 years of hands-on experience in:

• • Accounts Payable
  • Project Accounting
  • Financial Reporting/Analysis 

• Active and valid driver’s license.

Financial & Technical Skills

• Experience with computer and internet applications:  

• Required Proficiency: Microsoft Office Suite - Word, Excel, Outlook, PowerPoint, and TEAMS. (Advanced proficiency in Excel strongly preferred).  
• Preferred: Smartsheet, SharePoint, BOX, Yardi, and/or AFPACES. 

• Strong understanding of accounts payable processes, financial reporting, and reconciliation practices.
• Experience with budget tracking, variance analysis, and forecasting support. 
• Working knowledge of basic accounting principles (Construction accounting strongly preferred). 
• Ability to review and interpret financial documents for accuracy and compliance. 

Professional Skills 

• Strong organizational, multitasking, and time-management skills
• Strong verbal/written communication and interpersonal skills; demonstrates positive attitude with executive presence, maturity, and judgement while maintaining a high degree of confidentiality. 
• Self-directed work style; ability to work independently in a remote environment while collaborating effectively within a team structure. 
• Demonstrate adaptability to changes in work environment, delays or unexpected events while effectively prioritizing and managing competing demands. 
• Process improvement and problem-solving mindset. 

Possession of a valid state issued Driver’s License and a safe driving record.

Regularly uses hands to manipulate phones, computer keyboard and similar tools. Ability to view computer screens, mobile devices, and other electronic equipment, for extended periods of time.  Sit and stand to perform administrative work.  Regularly lift and move office supplies up to 20 lbs.

Work is performed in an offer environment. Employee must travel throughout the company footprint as required.

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Pay Rate: $65,000 yr.

*This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee's pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs. No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole