Project Billing Specialist

Project Billing Specialist

Job Description

Prepare and issue accurate invoices to clients based on project milestones and contract terms. Review and verify billing data, including project costs, time sheets, and expense reports. Monitor accounts receivable and follow up on outstanding invoices, ensuring timely resolution of billing discrepancies and responding to client inquiries promptly. Collaborate with project managers and other departments to ensure accurate and timely billing. Maintain and update billing records and client information in the accounting system. Generate and analyze billing reports to identify trends and areas for improvement. Assist with month-end and year-end closing processes, ensuring compliance with company policies and industry regulations.

Responsibilities

• Prepare and issue accurate invoices based on project milestones and contract terms.
• Review and verify billing data, including project costs, time sheets, and expense reports.
• Monitor accounts receivable and follow up on outstanding invoices.
• Resolve billing discrepancies and respond to client inquiries in a timely manner.
• Collaborate with project managers and other departments to ensure accurate and timely billing.
• Maintain and update billing records and client information in the accounting system.
• Generate and analyze billing reports to identify trends and areas for improvement.
• Assist with month-end and year-end closing processes.
• Ensure compliance with company policies and industry regulations.

Essential Skills

• Proven experience as a Billing Specialist or in a similar role, preferably in the engineering or construction industry.
• Strong understanding of billing processes and accounting principles.
• Experience with Microsoft Dynamics.
• Excellent attention to detail and organizational skills.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• 2+ years of billing experience.
• 2+ years of experience creating invoices from an A/P and A/R perspective.
• 1+ years of change orders experience.

Additional Skills & Qualifications

• Background in the AEC industry.
• Experience with project setup and billing, including cost plus, fixed fee, and time and material.

This is a Contract position based out of Sparks, MD.

The pay range for this position is $28.00 - $34.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully remote position.

This position is anticipated to close on Jul 17, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.