Project Billing Accountant

Project Billing Accountant

Job Description

The Project Accountant ensures accurate project setup and billing compliance by reviewing client contract documentation and entering data into the project accounting system in line with contract terms and corporate guidelines. This role manages the full invoicing lifecycle, supports subconsultant invoice payments, and executes project closeout activities, including complex reconciliations. The Project Accountant provides detailed analysis and research to respond to internal and external client inquiries, serves as a liaison during audits, and analyzes work-in-process and accounts receivable. As a subject matter expert, this position contributes to the implementation and testing of new departmental software and offers guidance to peers, assisting with system maintenance and troubleshooting in collaboration with IT. The skills required in this role apply across a wide range of clients and project types.

Responsibilities

• Review client contract documentation and ensure accurate project setup in the project accounting system in accordance with contract terms and corporate guidelines.
• Input and maintain project data in the project accounting system to support accurate billing, reporting, and financial analysis.
• Manage the invoicing process from end to end, including creating, revising, posting, and archiving invoice packets for multiple projects.
• Prepare invoices for projects within an engineering or architectural environment, including multi-million-dollar projects.
• Coordinate and support subconsultant and subcontractor invoice processing, including review, validation, and payment support.
• Execute project closeout activities, including complex reconciliations and final billing, to ensure accurate financial completion of projects.
• Analyze work-in-process and accounts receivable to identify issues, trends, and opportunities for improvement in project financial performance.
• Provide detailed analysis and research to respond to internal and external client inquiries related to billing, project status, and financial data.
• Collaborate closely with project managers to track deadlines, milestones, and deliverables, ensuring timely and accurate billing.
• Process and track change orders, ensuring that changes are accurately reflected in project budgets, contracts, and invoices.
• Serve as a liaison during internal and external audits, providing documentation, explanations, and support related to project accounting.
• Contribute to the implementation, testing, and rollout of new departmental software and tools, including project accounting systems.
• Act as a subject matter expert in project accounting systems such as Deltek Vantagepoint, Deltek Vision, or BST, providing guidance and support to peers.
• Assist with system maintenance and troubleshooting in collaboration with IT to ensure the reliability and accuracy of project accounting tools.
• Utilize advanced Excel functions such as pivot tables, VLOOKUP, SUMIF, and INDEX MATCH to perform data analysis, reporting, and reconciliation.
• Support continuous improvement of project accounting processes, documentation, and controls to enhance efficiency and accuracy.

Essential Skills

• 1+ years of project billing experience within an engineering or architectural company with revenue over $75 million.
• 1+ years of experience creating invoices for multi-million-dollar projects.
• 1+ years of experience processing and managing change orders.
• 1+ years of experience working with project managers to track deadlines and milestones.
• Hands-on billing experience within an engineering or architectural firm environment.
• Strong understanding of lump sum and time and materials billing methods.
• Proficiency with Deltek Vantagepoint, Deltek Vision, or BST project accounting systems.
• Proficiency in Microsoft Excel, including pivot tables, VLOOKUP, SUMIF, and INDEX MATCH.
• Experience preparing invoices for engineering or architectural projects, including complex and high-value engagements.
• Experience with project accounting activities such as invoicing, project analysis, work-in-process review, project closeout, and subconsultant or subcontractor invoices.
• Ability to interpret contract terms and apply them accurately to project setup and billing.
• Strong analytical skills with the ability to perform detailed financial analysis and reconciliations.
• Effective communication skills to respond to internal and external client inquiries and collaborate with project managers and other stakeholders.
• High attention to detail and accuracy in financial data entry, billing, and reporting.

Additional Skills & Qualifications

• Associate or bachelor’s degree in accounting, finance, or a business-related field.
• Experience working within large engineering or architectural organizations with complex project structures.
• Experience serving as a liaison during audits and supporting audit-related requests.
• Experience contributing to the implementation and testing of new departmental software and tools.
• Experience providing subject matter expertise and guidance to peers on project accounting processes and systems.
• Familiarity with macros in Excel or an interest in developing advanced Excel automation skills.
• Demonstrated ability to adapt project accounting skills across various clients, sectors, and project types.
• Strong organizational skills with the ability to manage multiple projects, deadlines, and priorities in a fast-paced environment.

This is a Contract to Hire position based out of Camp Hill, PA.

The pay range for this position is $28.00 - $34.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully remote position.

This position is anticipated to close on Jun 15, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.