Project Administrative Office Engineer

Company Description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries. 

Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programs as we turn challenge into opportunity and complexity into success. 

Our capabilities include program, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions. 

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier program, project and cost management offering in markets around the world. 

Job Description

As Project Administrative Office Engineer, you will provide advanced administrative support to operations, administration, and management for commercial real estate projects with direct accountability for project delivery. This role supports program managers, project directors, project managers, project controls personnel, estimators, and technical teams by coordinating schedules, maintaining project and program documentation, tracking action items, supporting reporting activities, and ensuring compliance with the account processes and governance.

The ideal candidate is highly organized, detail oriented, and capable of managing multiple priorities in a fast-paced environment while collaborating with internal and external stakeholders, leadership teams, clients, and project teams.

This is remote role that may require occasional travel.

What you’ll do 

• Support day to day program operations and administrative activities.
• Support Project Management team to manage all facets of project management (budget, schedule, procurement, quality & risk) for individual commercial real estate projects including planning, design, construction, occupancy, and closeout.
• Maintain program documentation, records, correspondence, and project files. May implement project documentation governance aligned with company and client requirements. Ensure project data integrity and documentation are accurate, timely, and coordinated.
• Coordinate meetings, workshops, briefings and stakeholder engagements. Prepare meeting agendas, capture meeting minutes, and track action items through completion.
• Assist with onboarding team members and maintaining distribution lists.
• Track the progress of each project against goals, objectives, approved budgets, and approved timelines. Reports status and variances. Assist with crafting action plans to meet objectives, budget, and schedule.
• Communicate with other program controls disciplines and with program delivery to effectively coordinate controls.
• Coordinate with the Delivery Director to ensure resource requirements are appropriately communicated and coordinated.
• Prepare and coordinate delivery schedules to facilitate planning the work.
• Facilitate communication across multiple projects and program domains.
• Support preparation of executive presentations and briefing materials.

Documentation and Configuration Management

• Maintain program repositories, document libraries, and records management systems.
• Ensure proper version control of program documents and deliverables.
• Coordinate document reviews, approvals, and distribution.
• Coordinate Site Visits, including, surveys and site preparations.
• Support compliance with organizational documentation standards and the account governance processes.

• Apply general knowledge of standard principles and techniques/procedures to accomplish assigned tasks and address routine problems.
• Have a broad understanding and knowledge of your field and some knowledge of several job subject areas within the function.
• Lead by example and model behaviors that are consistent with company RISE values. May convince others to reach an agreement. Explain complex information to others in straightforward situations.
• Impact the quality of own work and the work of others on the team.
• Work primarily within standardized procedures and practices to achieve objectives and meet deadlines.
• SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
• Other duties as assigned.

Qualifications

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

• Bachelor's Degree preferred with 2+ years of relevant experience including at least 2 years of experience in construction project management, with specific expertise in supporting large-scale infrastructure projects preferred. Instead of a degree, a combination of experience and education will be considered.
• Proficiency with Microsoft Office Suite, including Excel, PowerPoint, Word, Outlook, and Teams. Experience working with Kahua is a plus.
• Experience preparing reports, meeting minutes, and executive-level presentations.
• Ability to manage multiple priorities with minimal supervision.
• Previous AEC experience preferred and should include construction project management, owner's rep, or project management experience for commercial projects. Familiarity with project management methodologies and best practices is required.
• Ability to read and understand architectural drawings, knowledge of leases, contracts, and construction practices is helpful.
• Understanding of existing procedures and standards to solve slightly complex problems. and the ability to analyze possible solutions using technical experience to apply appropriate judgment and precedents.
• Strong interpersonal skills with an inquisitive mentality.

Additional Information

*On-site presence and requirements may change depending on our client's needs* 

SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this, we promote a healthy, productive, and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at http://www.turnerandtownsend.com/.

All your information will be kept confidential according to EEO guidelines.

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.