Project Accountant

Position Title: Project Accountant

Position Location: Remote - work virtually from anywhere in the United States

JOB SUMMARY

The Project Accountant will have the opportunity to work with and collaborate with professional and operations staff. This position will work as part of the Accounting Team and interact closely with the project management, field and design staff to perform standard accounting activities over the lifecycle of the project.

The Project Accountant will receive general instructions on routine work, detailed instructions on new projects or assignments. May work independently, consistently exercising discretion and independent judgment on individual work, or may work under immediate supervision. May serve as lead on routine projects of limited scope.

The Project Accountant will communicate and operate in line with organizational goals and values, as well as departmental objectives.

ESSENTIAL FUNCTIONS

Project Facilitation / Administration (70%)

• Provide support for new PO and CO, routing, confirming and entering data as needed
• Provide support and guidance on project initiation in ERP system
• Generate and submit billings according to client submission requirements including organization of required backup and conformance to firm billing standards and contract requirements
• Research invoicing discrepancies and make any necessary corrections or adjustments
• Review project financial documents and scheduled billing for accurate projected revenue
• Provide data and support in relation to resource planning
• Provide project managers with accounting related support throughout the project lifecycle including project setup, billing, closeout, etc.
• Work closely with project managers to monitor timely payment of invoices and follow up as necessary
• Manage accounts receivable and collection process, including timely reporting of status and issues
• Hold weekly meetings with project managers to address outstanding items, provide insights / data requests and answer any ERP questions

Financial Reporting / Analysis (10%)

• Analysis and reporting to support leadership and project teams for current and future reporting needs including project expenses, accounts receivable and cash flow

Compliance & Contract Management (10%)

• Manage subcontractor invoicing per contract requirements
• Coordinate project contracts and change orders including all applicable attachments, to subcontractors / subconsultants and follow through until contract is fully executed
• Provide and collect all necessary information supplemental to the contract, including but not limited to NDA, COI, ACH info, W9, billing forms, etc.
• Maintain concise contract administration files on the network and in the accounting system
• Ensure conformance to policy and propose / maintain updates as needed
• Audit / Process Improvements (10%)
• Ensure project data accuracy by auditing projects as needed
• Work with department manager and project managers to develop project management tool automations

Completion of Assigned Tasks and Deliverables on Time and on Budget

Performs other related duties as assigned

POSITION REQUIREMENTS (INTERMEDIATE LEVEL FOR ALL THE FOLLOWING)

• A full understanding of project accounting, billing projections and contract administration
• Skilled using M365 products (Excel, Word, Outlook, PowerPoint, Teams) and Smartsheet
• Project Accounting Experience including analyzing budget vs actual on a project by project basis
• Ability to manage complex billing schedules, invoicing, experience with AIA G702/G703
• Ability to work successfully in a remote environment through effective communication and organizational skills, self-motivation, proactiveness and resourcefulness in a distraction free workspace
• Ability to communicate verbally and in writing technical and non-technical information
• Ability to identify problems, evaluate alternatives and implement effective solutions
• Ability to accurately prepare, update and maintain records, files and reports
• Ability to work successfully as a member of a team and independently with moderate supervision
• Ability to work under pressure and meet close deadlines
• Organizational skills, with the ability to manage multiple tasks simultaneously

PHYSICAL DEMANDS

The following physical demands must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is

• Frequently required to remain in a stationary position
• Frequently moving through home office, facility and other environments
• On occasion the employee may move equipment or other items weighing up to 25 pounds

TRAVEL / RELOCATION REQUIREMENTS

• Up to 5%, this may include travel to any or all 50 US states
• Travel is defined as physically leaving home on behalf of business activities including but not limited to client sites, meetings with other employees, meeting for business development purposes, running errands on behalf of the business, attending industry conferences, etc.

EDUCATION / EXPERIENCE REQUIREMENTS

• Associate degree in accounting

PLUS

• Minimum of four years of experience in business administration
• An administrative / support role directly for executives and / or project managers
• ERP / billing software experience (Vantagepoint a plus)
• Business analysis experience (Power BI a plus)
• Remote Online Notary credential preferred

BENEFITS

Smart Tech Contracting offers a very competitive benefits package; highlights include

• Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
• Dental and vision plans
• Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
• 401k with company match and self-directed brokerage account option
• PTO including additional paid time off during the last week of the year
• Company paid life insurance coverage for employees and their eligible dependents
• Short and long-term disability, AD&D coverage
• Professional development opportunities, tuition reimbursement and professional licensing assistance
• Paid parental leave after one year of employment

CO, CA, IL, NY, WA, and Washington DC residents only: In accordance with CO, CA, IL, NY, WA, and Washington DC law, the range provided is STC's reasonable estimate of the base compensation for this role. The actual amount may differ based on non-discriminatory factors such as experience, knowledge, skills, abilities, and location.

Smart Tech Contracting is an EEO/Affirmative Action Employer and participates in the E-Verify program with the Department of Homeland Security. We encourage diversity in our workforce.

Are you ready to challenge yourself and redefine standards in the AEC industry? Apply now and join our award-winning team!

NOTICE TO THIRD PARTY AGENCIES:

STC does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to STC in the absence of a signed Service Agreement where STC has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of STC and STC will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.