Program Coordinator

If you have an interest in being part of one of the fastest growing industries in the nation in you may consider wanting to work for Trulieve! If you have a desire to help others in need through your efforts, this may be the role for you! 

At Trulieve, we strive to bring our patients the relief they need in a product they can trust. Our plants are hand-grown in an environment specially designed to reduce unwanted chemicals and pests, keeping the process as natural as possible at every turn.

Our products are designed to alleviate seizures, severe and persistent muscle spasms, pain, nausea, loss of appetite, and other symptoms associated with serious medical conditions such as cancer.

Our specially trained staff works hand-in-hand with physicians to provide the right products and the correct dosage to ensure patients get the compassionate care they need.

To learn more about our company, please visit our website; 

https://www.trulieve.com

Requisition ID:  19949 

Remote Work Available: Yes 

Title: Program Coordinator 
Report to: Senior Manager, IT PMO, IT Stratagy &Shared Services
Location: Remote


Role Overview

The Program Coordinator serves as a strategic partner to Senior Manager, IT PMO and a central coordinator for the Office of the CTO (OCTO). This role drives governance, operational rigor, and cross-functional coordination across large-scale transformation programs and core technology operations.

This position ensures visibility, consistency, and execution discipline across project managers, tools, processes, and operational activities—enabling leadership to effectively manage priorities, risks, and outcomes.

Key Responsibilities:

Program Governance & Execution

• Support governance frameworks (SteerCo, workstream cadences, status reporting, decision forums)
• Coordinate across project managers to align ways of workings, timelines, and resources
• Monitor and report on program-level RAID (risks, actions, issues, dependencies)
• Prepare executive-ready status reports, dashboards, and leadership materials
• Ensure follow-through on action items, decisions, and escalations
  
  

PMO and Program Management Standards, Tools & Process Discipline

• Drive consistency in project management practices across programs and teams
• Assist in improving and maintaining project management templates (status reports, dashboards, RAID logs, project plans, cutover plans, steerco decks, roadmap views)
• Champion adoption and effective use of tools
• Establish and reinforce operating rhythms and governance routines
• Identify and implement process improvements to enhance efficiency and scalability
  
  

Support to Program Leadership

• Act as a trusted partner to the Program Leader, anticipating needs and priorities
• Synthesize complex information into concise, executive-ready insights
• Coordinate leadership cadences, meeting prep, and follow-ups
• Support strategic initiatives, special projects, and ad hoc requests
• Ensure continuity, organization, and momentum across high-priority efforts
  
  

Technology Operations & Cross-Functional Coordination

• Act as a central coordination point across Technology, Finance, Procurement/VMO, and program teams
• Support resource planning (capacity tracking, onboarding/offboarding, contractor coordination)
• Partner with IT Finance on budget tracking, spend visibility, forecasting, and invoice management
• Coordinate vendor/contract workflows (SOWs, renewals, approvals, documentation)
• Track key deliverables, dependencies, and deadlines across initiatives
  
  

Communication & Executive Enablement

• Develop technology communications (leadership updates, newsletters, organizational messaging, presentation decks)
• Support planning and execution of leadership meetings, town halls, and operational forums
  
  

Qualifications

• 3–6+ years in program coordination, PMO, or technology operations roles
• Experience supporting large-scale transformation programs preferred
• Strong organizational skills with exceptional attention to detail
• Proven ability to coordinate cross-functional work and drive follow-through
• Advanced proficiency in Microsoft 365 (Excel, PowerPoint, Teams, SharePoint)
• Experience with budgeting, vendor coordination, or resource planning is a plus
• Strong communication skills with ability to create executive-ready materials

Salary will be commensurate with experience.   A comprehensive benefits package including paid time off is offered with this position. 

Trulieve provides equal employment opportunities to all employees and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, pregnancy or any other characteristic protected by federal, state or local laws.