Program Controls Analyst

About the Opportunity

We are looking for a Program Controls Analyst to join our Advisory Services team and help program and project teams stay organized, informed, and ahead of emerging issues. This role supports project controls, contract administration, and coordination throughout the project lifecycle, connecting information about scope, budgets, schedules, and project commitments to help teams make informed decisions.  

This position combines hands-on controls work with communication and collaboration interacting with multidisciplinary teams, multiple offices and leadership. Key responsibilities include scope and fee development, maintaining project budgets and records, reviewing billing information, supporting forecasts, and tracking changes. Equally important is working with others to understand project needs, asking questions when information is unclear, investigating discrepancies, and bringing potential concerns to the attention of appropriate team members.  

The ideal candidate is curious, organized, dependable, and interested in understanding how projects work. Relevant experience may include project coordination, contract administration, project accounting, or related work, along with an interest in developing analytical and project controls skills. Comfort working with financial data and spreadsheets, strong critical thinking skills, attention to detail, and a willingness to learn are important for success in this role. 

This role provides opportunities to take increasing ownership of assigned controls activities on small to medium projects while supporting experienced controls staff on larger programs. Responsibilities and guidance will align with experience and project needs.  

Your Role on the Team:

• Partner with program managers and Finance, and other disciplines to support program controls and contract management activities.  
• Coordinate information and follow-up across program and project teams, clarifying requests, tracking outstanding items, and help keep work progressing. 
• Support scope and fee development by organizing inputs, checking estimates for completeness and consistency, and asking questions about unclear assumptions. 
• Set up and maintain project structures, budgets, billing information, and records in project systems using established processes. 
• Review budget, cost, progress, and contract information to identify discrepancies, emerging trends, or potential scope changes; investigate routine questions and flag concerns for further review. 
• Prepare clear project status reports and summaries that help teams understand current conditions, outstanding questions, and items needing attention. 
• Review monthly prebills and supporting documentation with program and project managers, identify potential billing and scope issues, and coordinate corrections with appropriate team members. 
• Support forecasting and resourcing planning by gathering updates, verifying assumptions with program and project teams, and helping maintain estimates of remaining work and staffing needs. 
• Support contract administration and subconsultant amendments by tracking requirements, commitments, invoices, amendments, and related documentation. 
• Maintain assigned change logs, action trackers, contract schedule updates, and project records, following through on open items and communicating changes in priorities or deadlines. 
• Contribute ideas for improving tools and workflows, apply feedback, and build controls knowledge through increasingly varied assignments. 
• Build strong working relationships across disciplines and offices, serving as a trusted resource for program and project managers and leadership. 

What You Bring to the Team:

• 3+ years of experience in project administration, project controls, or financial analysis, preferably within the AEC consulting industry. 
• Strong communication and collaboration skills, including the ability to build working relationships, clarify needs, and follow through with people across disciplines and offices. 
• Familiarity with project budgets, billing, contracts, or cost tracking, and an interest in developing broader program controls knowledge. Experience with project accounting or ERP systems is a plus. 
• Proficiency in Excel for organizing, reviewing, and checking information, along with willingness to develop more advanced skills. 
• Critical thinking and practical problem-solving skills, with an interest in understanding why something has changed and what the team may need to address.
• Receptiveness to feedback, willingness to ask for help, and initiative to learn new systems and grow in ownership of assigned work.

Why Join Parametrix?

Employee Ownership & Great Benefits: As a 100% employee-owned company, you will share in and contribute to Parametrix's success. You will earn stock in your Employee Stock Ownership Plan (ESOP) account and be an important contributor to our collective achievements.

Our Benefits include:

• Comprehensive Healthcare (medical, dental, vision, short- & long-term disability insurance)
• Employee Stock Ownership Plan (financial profit sharing)
• Performance-based bonuses
• 401(k) Plan
• Paid Time Off (both vacation & sick/wellness time accruals)
• Paid Holidays
• Parental Bonding Leave

Exciting, Award-Winning Project Work: Our work earns recognition for its innovation and positive impact on communities, giving you the opportunity to contribute to projects that make a difference. Learn more at https://www.parametrix.com/our-work/

Flexible Work Arrangements: We understand the importance of work-life balance and offer flexible work arrangements to support our employee-owners' diverse needs. Whether it is hybrid, remote, or in-office, we provide options that allow you to work in a way that best suits your lifestyle while staying connected and engaged with your team.