Production Manager

About Odyssey:

Odyssey helps 7 & 8-figure e-commerce brands increase revenue, ROAS, and high-fives. With our unique understanding of messaging, targeting, media channels, and creative, we help companies find the inflection point that unlocks their next stage of growth. We’re looking for a creative, inquisitive, strategic “do-er” to join our team.

What You'll Do:

Own Production Scheduling and Resource Planning

• Manage production calendars and resource allocation across producers and PAs, balancing workloads and tracking team bandwidth.

• Ensure projects are staffed effectively and schedules are maintained with accuracy across all active productions, setting teams up for smooth and efficient execution.

Build and Optimize Production Workflows

• Design and implement scheduling systems and processes that improve efficiency, reduce conflicts, and streamline production timelines.

• Continuously identify opportunities to refine workflows and enhance how the production team operates.

Translate Creative Needs into Production Plans

• Turn creative concepts and client requirements into detailed, actionable production schedules.

• Account for logistics such as locations, crew availability, equipment needs, and vendor coordination to ensure seamless execution from planning through shoot.

Coordinate Cross-Functional Production Efforts

• Act as the central point of coordination for production activities, partnering with internal teams to ensure shoots are properly scheduled, resourced, and documented.

• Maintain alignment across stakeholders and keep communication flowing throughout the production lifecycle.

Manage Tools, Systems, and Data Accuracy

• Maintain synchronization across platforms like Notion, Airtable, Slack, and Google Calendar to ensure production data is accurate, up-to-date, and accessible.

• Support visibility into timelines, deliverables, and team capacity across all projects.

Proactively Identify and Solve Operational Challenges

• Monitor team bandwidth and flag potential conflicts, overallocations, or resource gaps before they impact delivery.

• Identify inefficiencies and implement solutions that improve overall production performance and team effectiveness.

Track Production Finances and Inventory

• Support financial tracking across production, including expenses, invoices, and vendor payments.

• Maintain accurate inventory records for products, props, and equipment, coordinating stock and availability across teams.

What You'll Need:

Core Project Manager Experience & Skills

• 3+ years of proven project management experience, preferably in a fast-paced, deadline-driven environment

• Prior direct report management experience required

• Strong proficiency with project management tools, specifically Notion, and competence with Slack, Google Suite, Airtable, and similar platforms

• Excellent organizational and time management skills with the ability to balance multiple projects and priorities simultaneously

• Strong problem-solving skills with the ability to proactively identify and address operational barriers

• Excellent communication and collaboration skills for working across creative and operational teams

Production-Adjacent Knowledge

• 2+ years of exposure to film/content production, creative operations, or production logistics (directly applicable) OR

• Adjacent background such as Assistant Director, Executive Assistant, Production Department, or similar transferrable skillsets

• Foundational understanding of production workflows, scheduling principles, crew coordination, and logistics

• Familiarity with vendor coordination, equipment rentals, and production logistics a plus

Mindset & Approach

• Proactive, solutions-oriented mindset with the ability to identify potential setbacks in a fast-paced environment

• Growth-focused approach to learning and improving processes

• Ability to adapt quickly to changing priorities and thrive in a dynamic work environment

• Strong attention to detail with excellent documentation and communication practices