Job Description

Please note: All applications must be submitted no later than 11:59pm PT on August 26, 2026. 

UW School of Medicine, Pre- and Post-Award, Integrated Resources has an outstanding opportunity for a Pre-Award Grants Manager to join their team.

About this Opportunity

Reporting to a Pre-Award Grants Manager - Lead, the Pre-Award Grants Manager supports the development and submission of grant and contract proposals for departments across the UW School of Medicine. This role combines deep research-administration expertise with high-touch partnership, helping faculty and staff navigate complex requirements while developing accurate, compelling, and timely proposals. The successful candidate will thrive in a deadline-driven environment, strengthen relationships across the research community, help improve systems and practices and ensure compliance with sponsor and University requirements.

Key Responsibilities

Grant & Contract Administration and Compliance Management (75%)

• Serve as the expert on grants and contracts administration with substantial responsibility for managing the unit’s pre-award grants and contracts program.
• Act as the grant and contract compliance officer for the department in compliance with UW, federal, and state policies and regulations.
• Provide internal policy recommendations to Pre-Award Shared Services management based on federal and university requirements, or system functionality; assist in implementing new policy and procedures.
• Coordinate with subrecipients/sub-contracts to ensure that proposal requirements and timelines are met. Answer questions and provide guidance of a similar nature as provided to the UW PI.
• Escalate issues regarding specific proposals to the Administrator/VCFA and department contacts.

Quality Assurance (10%)

• Conduct a quality control review of all proposals to ensure each application meets sponsor/proposal requirements and department/school policies before routing in SAGE.

Administration (5%)

• Serve as the content expert and resource for faculty and other staff members regarding pre-award grants. Participate in regularly scheduled meetings and assist with development of policies and procedures.

Portfolio Management (5%)

• Liaise with department and principal investigators, coordinate with contacts.

Lean Process Improvement (5%)

• Recommend process improvements regarding the pre-award grants business process, quality control, and SharePoint system for grants management.

Required Qualifications

To be considered for this opportunity, your application must demonstrate that you meet the minimum and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

• Bachelor’s degree in business administration, higher education administration, public administration, or a related field.
• Three or more years of research-administration experience with substantial responsibility for proposal development, including complex budgets and subawards.

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

Additional Qualifications

• Experience partnering with faculty and department leadership in a project-management context.
• Demonstrated ability to manage competing priorities to meet deadlines while maintaining attention to detail.
• Intermediate experience with Microsoft Excel and Word.
• Demonstrated commitment to excellence and responsive, customer-focused service.

Preferred Qualifications

• Intermediate knowledge/experience with OMB guidelines, Grants.gov and eRA Commons.
• Experience working with staff from UW operations (OSP, SOM RGE, PAFC, GCA, etc.) and sponsor program and research staff.
• Experience working with UW systems including SAGE and Award Portal.
• Experience leading teams or projects.

Compensation, Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Shift:

Temporary or Regular?

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. 

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.