PMO Lead Advisor

Key Responsibilities

• Stand up and roll out the new project and portfolio management processes and procedures under the established guidance and direction of the Digital Transformation Lead.
• Introduce the processes and procedures in real time, helping staff and leadership understand and succeed in their roles.
• Manage project intake, setup, status reporting, milestone tracking, governance, and closure.
• Establish a consistent weekly reporting cycle and follow up on missing, unclear, or incomplete information.
• Maintain accurate portfolio records, role assignments, project status, and material risks, actions, issues, and decisions.
• Prepare portfolio information for leadership governance reviews and track resulting decisions and actions through closure.
• Support and mentor novice project leads to manage project schedules and reinforce follow-through.
• Identify emerging risks, gaps, and process breakdowns, and escalate them appropriately to the Digital Transformation Lead.
• Assist as needed in developing clear, practical process guidance and training materials.
• Assist as needed in staff training on new project and portfolio management processes and procedures.

• Position type: Contract (1099/B2B). Candidates must operate as a registered business entity (LLC, S-Corp, C-Corp or equivalent) and be capable of executing a Business-to-Business agreement.
• Experience implementing and operating a PMO or project portfolio management process, ideally in an environment where formal practices were still being established.
• Strong project management, coordination, documentation, and communication skills, with demonstrated ownership and follow-through.
• Ability to build trust, reinforce accountability constructively, and exercise sound judgment about when to resolve issues directly or escalate them.
• Experience operating, maintaining, and navigating an existing Smartsheet workspace is required. Smartsheet solution design and development experience is not required.
• Experience in a nonprofit, smaller organization, or similarly resource-conscious environment is highly preferred.