Personal Assistant

Company Description
The Single-Family Office is a private entity established to manage the financial, legal, and personal affairs of one wealthy family exclusively. It oversees the family’s investments and long-term interests across public markets, private equity, venture capital, real estate, and other alternative assets. With a disciplined and long-term approach, the SFO focuses on capital preservation, sustainable growth, and strategic partnerships aligned with the family’s vision.

Job Description
- Manage domestic and international travel arrangements for the Shareholder, family members, executive directors, and key employees.
- Coordinate visa applications and related immigration documentation when required.
- Manage the Shareholder's calendar, including scheduling meetings, appointments, and special engagements.
- Coordinate and oversee special projects and ad hoc assignments on behalf of the Shareholder.
- Organize luxury travel experiences, including private aviation, exclusive expeditions, bespoke itineraries, and high-end accommodations.
- Monitor travel logistics and provide 24/7 support during international travel to ensure smooth execution of travel plans.
- Arrange medical travel, international health check-ups, and related healthcare appointments.
- Plan and coordinate both corporate and private events for the Shareholder and the Single Family Office (SFO).
- Manage the planning, procurement, and delivery of birthday and Christmas gifts for partners, employees, and family members on behalf of the Shareholder.
- Liaise with external vendors, service providers, travel agencies, and other stakeholders to ensure exceptional service delivery.
- Maintain strict confidentiality while handling sensitive personal and business information.

Qualifications
- Demonstrated ability to manage multiple priorities simultaneously while maintaining exceptional attention to detail.
- Strong sense of ownership, accountability, and responsibility.
- Excellent organizational and time management skills.
- Ability to remain calm, resilient, and effective under pressure and within tight deadlines.
- Strong problem-solving skills with a proactive and solutions-oriented mindset.
- Excellent interpersonal and communication skills.
- High level of discretion and professionalism when handling confidential information.
- Flexibility to work outside standard business hours when required, including providing support during international travel.
- Willingness and availability to undertake occasional business travel.

What We Offer

We believe in rewarding our people and creating a positive, supportive workplace. As part of our team, you'll enjoy:

- A competitive salary based on your experience and expertise
- Comprehensive medical coverage from day one, with family coverage added after the successful completion of your six-month probation period
- An employee discount scheme
- A discretionary performance bonus
- A sports allowance to support an active lifestyle
- A birthday gift to celebrate your special day
- Flexible working hours to help you maintain a healthy work-life balance