Personal Assistant

Experience: Previous PA, Executive Assistant, or similar experience preferred

About the opportunity

We’re working with a fast-paced, growing business looking to hire a highly organised and proactive Personal Assistant.

This is a varied, hands-on position supporting a senior leader with the day-to-day organisation of their schedule, travel, meetings, and wider administrative requirements.

A key part of the role will also be supporting commercial activity by coordinating and arranging sales meetings, so we’re looking for someone who is confident communicating with external contacts and comfortable taking ownership of follow-ups and scheduling.

The right person will be organised, reliable, personable, and able to stay one step ahead in a busy environment.

The role

As Personal Assistant, you’ll provide comprehensive day-to-day support, helping ensure diaries, meetings, travel, and priorities run smoothly.

You’ll need to be comfortable managing multiple moving parts, handling changing priorities, and communicating professionally with both internal and external stakeholders.

Alongside traditional PA responsibilities, you’ll play an important role in supporting the sales process by arranging meetings with prospects and ensuring diaries are kept full and well organised.

What you’ll do

Diary & meeting management

• Own and manage a busy diary, coordinating internal and external meetings
  

• Schedule appointments and manage changes or conflicts efficiently
  

• Prioritise meetings and ensure time is used effectively
  

• Prepare schedules and ensure all relevant information is available ahead of meetings
  

• Coordinate across multiple stakeholders and time zones where required
  

Travel & logistics

• Arrange UK and international travel, including flights, trains, accommodation, and transfers
  

• Build clear travel itineraries and ensure all arrangements run smoothly
  

• Manage last-minute changes and resolve travel issues when required
  

• Coordinate reservations, bookings, and other logistics
  

Sales meeting coordination

• Proactively arrange sales meetings with prospective and existing clients
  

• Liaise with prospects and external contacts to coordinate availability
  

• Manage scheduling and follow-ups to ensure meetings are confirmed
  

• Keep track of upcoming sales meetings and help maintain an organised pipeline of appointments
  

• Work closely with the wider team to coordinate diaries around commercial priorities
  

General PA support

• Handle day-to-day administrative tasks and correspondence
  

• Manage emails, documents, bookings, and other ad hoc requests
  

• Help organise meetings, events, and team activities where required
  

• Maintain confidentiality when dealing with sensitive information
  

• Anticipate requirements and proactively resolve issues before they become problems
  

• Provide flexible support across the business as priorities evolve
  

What we’re looking for

• Previous experience as a Personal Assistant, Executive Assistant, or in a similar organisational role
  

• Excellent diary and calendar management skills
  

• Experience arranging travel and coordinating detailed itineraries
  

• Highly organised with strong attention to detail
  

• Confident and professional when communicating with clients, prospects, and senior stakeholders
  

• Proactive and comfortable taking ownership rather than waiting for instruction
  

• Able to manage competing priorities in a fast-moving environment
  

• Strong written and verbal communication skills
  

• Comfortable using common productivity, calendar, and communication tools
  

• Reliable, discreet, and trustworthy
  

Nice to have

• Experience supporting a founder, CEO, or senior executive
  

• Experience within a fast-growing or entrepreneurial business
  

• Previous involvement in sales administration, meeting booking, or commercial support
  

• Experience working across multiple time zones and arranging international travel