Payroll Tax Specialist

Payroll Tax Specialist

FULLY REMOTE- MUST HAVE: In house payroll tax filing experience

Job Description

The Payroll Tax Specialist is responsible for supporting the execution of payroll tax operations and compliance activities across federal, state, and local jurisdictions. This role ensures accurate and timely tax filings, payments, and reporting while assisting in the resolution of tax-related issues and maintaining compliance with applicable regulations. This position works closely with the Lead Payroll Tax & Compliance Specialist and cross-functional teams to maintain efficient payroll tax processes, support audits, and contribute to continuous improvement initiatives.

Responsibilities

• Support the processing of payroll tax filings and deposits across federal, state, and local jurisdictions, ensuring accuracy and timeliness.
• Assist with multi-state payroll tax operations for a large employee population, ensuring compliance with regulatory requirements.
• Research and resolve payroll tax notices, discrepancies, and agency inquiries in a timely manner.
• Prepare and submit required payroll tax reports, filings, and related documentation.
• Assist with new hire reporting, employment verifications, wage garnishments, and other compliance-related activities.
• Perform payroll tax reconciliations, including supporting general ledger tie-outs and variance analysis.
• Support year-end activities, including W-2 processing, corrections (W-2C), and related reporting.
• Assist with tax registrations in new jurisdictions and maintenance of existing tax accounts.
• Partner with payroll, HR, finance, and external vendors to ensure accurate tax data and compliance across systems.
• Maintain payroll tax records and documentation to support internal and external audit requests.
• Identify discrepancies in payroll tax data and escalate complex issues to sr team members as needed.
• Contribute to process improvement initiatives to enhance efficiency, accuracy, and internal controls.
• Monitor updates to payroll tax regulations and escalate potential impacts to leadership.

Essential Skills

• Proficiency in payroll tax operations and payroll tax filing.
• Experience with multi-state filing.
• Strong Microsoft Excel skills.
• Analytical skills with the ability to identify and resolve discrepancies.
• Strong attention to detail and ability to work in a deadline-driven environment.
• Strong communication skills, including the ability to interact with internal teams and external agencies.

Additional Skills & Qualifications

• 3+ years of experience in payroll tax.
• Solid understanding of federal, state, and local payroll tax regulations.
• Experience working with payroll systems such as ADP, Workday, Ceridian, or PeopleSoft is preferred.

Work Environment

The position offers a flexible work environment with regular business hours from Monday to Friday. The role is remote within the US, with CST being the ideal time zone.

This is a Contract to Hire position based out of Fenton, MO.

The pay range for this position is $33.00 - $40.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully remote position.

This position is anticipated to close on Jul 11, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.