Payroll Specialist
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AI Summary
Manage semi-monthly payroll for hourly, salaried, and commission-based employees while ensuring compliance with tax regulations. Handle complex HRIS data management and calculate incentive payouts for sales teams.
🚀 We’re Hiring: Payroll Specialist | Remote
Position Summary
Independence Home Loans is seeking a detail-oriented and highly organized Payroll Specialist to process and manage semi-monthly payroll for a diverse workforce, including hourly, salaried, and commission-based employees. This role is critical to ensuring accurate and timely payroll while maintaining compliance with all applicable wage and tax regulations in a fast-paced, sales-driven mortgage environment.
\nKey Responsibilities
- Process semi-monthly payroll for all employees, including hourly staff, salaried employees, and commission-based mortgage loan officers and sales teams
- Owns complex HRIS data management beyond transactional inputs, leveraging advanced Excel (e.g., formulas, pivot tables, lookups) to accurately calculate commissions, reconcile financial balances, and produce efficient, audit-ready reporting
- Calculate, audit, and validate commissions, bonuses, and incentive payouts based on established compensation plans
- Review payroll data for accuracy, including timekeeping records, earnings, deductions, and adjustments
- Maintain and update payroll records for new hires, terminations, pay changes, and benefits deductions
- Ensure compliance with all federal, state, and local payroll tax regulations and wage laws
- Reconcile payroll reports and support general ledger entries and month-end close processes
- Process off-cycle payrolls, adjustments, and manual payments as needed
- Maintain accurate documentation and audit trails for payroll activities
- Respond to employee inquiries regarding payroll, commissions, and deductions in a timely and professional manner
- Prepare payroll and commission reports for leadership, particularly Sales leadership
- Support year-end processing, including W-2s and audit requests
- Partner closely with HR, Finance, and Sales teams to ensure accurate execution of compensation and payroll processes
$55,000 - $65,000 a year
Qualifications
- High school diploma or equivalent required
- 3+ years of experience using Paylocity
- 2+ years of payroll processing experience required
- Experience processing semi-monthly payroll cycles across multiple pay types required
- Strong knowledge of payroll regulations, tax compliance, and wage laws
- Experience with payroll systems (e.g., ADP, Paychex, Workday, or similar)
- Intermediate Excel skills (reconciliations, basic formulas, data review)
Skills & Competencies
- High level of accuracy and attention to detail
- Strong analytical and problem-solving skills
- Ability to manage confidential information with discretion
- Strong organizational and time management skills with ability to meet strict semi-monthly deadlines
- Excellent communication and internal customer service skills
- Ability to collaborate cross-functionally, especially with sales and finance stakeholders
Preferred Qualifications
- Prior payroll experience in the mortgage or lending industry
- Familiarity with commission structures for loan officers and branch production teams
Why Join Independence Home Loans?
- Competitive compensation and benefits
- High-growth, performance-driven environment
- Collaborative culture with strong leadership support
- Opportunities for career growth and advancement
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