Part Time Recruiting Coordinator

We are seeking a detail-oriented Recruiting Coordinator to support a fast-paced talent acquisition team on a short-term contract basis. This individual will play a critical role in coordinating interview logistics, managing candidate communications, and supporting internal scheduling processes. The ideal candidate is organized, responsive, and comfortable working in a dynamic, intermittent workload environment.

Responsibilities

• Serve as the central point of contact for all incoming interview and recruiting coordination requests.
• Partner with internal stakeholders to initiate and manage requisitions within the HR system.
• Coordinate and schedule interviews, including holding calendar time and updating invites on behalf of hiring teams.
• Manage candidate logistics throughout the interview process, ensuring timely communication and a positive candidate experience.
• Complete required intake and tracking forms to support interview scheduling and workflow visibility.
• Create and maintain organized documentation, including shared folders for candidate materials and interview documentation.
• Send confirmations and follow-up communications to candidates regarding interviews and next steps.

• Experience in recruiting coordination, HR support, or administrative scheduling.
• Strong organizational skills with high attention to detail.
• Ability to manage multiple requests and adapt to fluctuating workload demands.
• Excellent written and verbal communication skills.
• Proficiency with scheduling tools such as Outlook or Google Calendar and document management platforms.
• Comfortable working independently in a fully remote environment.

• Prior experience in recruiting coordination, HR support, or administrative scheduling is preferred.
• Familiarity with Google Suite.

This is a fully remote position with an intermittent workload, averaging approximately 20–25 hours per week depending on business needs. Flexibility is required to support scheduling demands as they arise.

Job Type & Location

This is a Contract position based out of Neenah, WI.

The pay range for this position is $25.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully remote position.

This position is anticipated to close on Jul 3, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.