Part-time Executive & Marketing Assistant (Personal Development & Coaching) | Remote

Logistics Summary

• Rate: $7.00 - $9.00 USD per hour.

• Hours: Flexible start (10–20 hours); potential for growth.

• Shift: Flexible, but requires once-a-month Saturday availability for course moderation.

• Mission: To provide a blend of structured operational support and high-vibe marketing execution for Kate’s coaching practice.

About the Role

We are looking for an Executive and Marketing Assistant who is a unique blend of "Fluid and Structured." Kate is a high-energy leader who travels frequently; she needs a partner who can stay grounded, maintain the rhythm of the business, and care deeply about the transformational work being done.

This isn’t just a "task-taking" role. You will be the steward of Kate’s voice—listening to her podcasts, capturing her "gold," and turning it into a consistent content engine on Kajabi and social media. You are someone who thrives on personal development and is excited to nurture a community of growth-minded individuals.

The Ideal Candidate

You are a proactive professional who feels more like a "Partner" than an "Assistant." You are organized enough to manage a QuickBooks sheet but creative enough to turn a 30-minute podcast into a month’s worth of relational content. You are looking for a long-term home where your work truly changes lives.

Core Responsibilities

1. Marketing & Kajabi Ecosystem (Good Proficiency Required)

• Kajabi Architecture: Build new landing pages from scratch, including complex funnels and backend automations.

• The Content Rhythm: Develop a cadence for brainstorming with Kate. You will listen to her podcasts, extract "mini-lessons," and turn them into weekly emails and social media posts.

• Paid Growth: Create and manage Instagram Ads and funnels specifically for the Mini Saboteur Course.

• Multi-Channel Strategy: Manage social media analytics, YouTube podcast uploads, and design all branded graphics/posters in Canva.

2. Financial & Admin Accountability

• Financial management: Meet with Kate weekly to categorize business vs. personal expenses. You will act as her "Accountability Partner," entering receipts into QuickBooks and coordinating with her bookkeeper.

• Inbox Gatekeeping: Manage Kate’s inbox by drafting responses to inquiries and staying ahead of requests.

• Merchandise: Research and propose branded merchandise designs to elevate the brand experience.

3. Client Experience & Course Moderation

• Onboarding: Handle the "First Impression"—sending invoices, agreements, and calendar invites to new clients.

• Gifting: Research and coordinate meaningful gifts for new clients to foster a nurturing brand connection.

• Live Support (Saturdays): Once a month, you will moderate Kate’s online courses. This includes managing breakout rooms, welcoming participants, and handling all post-event recordings and emails.

4. Project & Event Logistics

• Timeline Ownership: Manage the moving parts of Kate’s events and projects. Because Kate travels often, you must be the "anchor" that ensures deliverables are met and logistics are handled.

Non-Negotiables

• Kajabi Mastery: You must be highly proficient in building landing pages and automations.

• Personal Development Enthusiast: You are genuinely interested in this field and have already listened to Kate’s podcast.

• Nurturing Spirit: You are excited, caring, and protective of the work Kate does with her clients.

• Extreme Flexibility: You can pivot quickly when Kate is traveling and are comfortable with the monthly Saturday workshop commitment.

• High Ownership: You follow up with Kate; she doesn't have to follow up with you.