Operations & Engineering Systems Coordinator

Setup and Location: WFH
Work Schedule: 9:00 AM – 6:00 PM AEST | 7:00 AM – 4:00 PM PHT
Employment Type: Full-time

Ready to do work that actually excites you?
The client is seeking a highly organized, systems-driven Operations & Engineering Systems Coordinator to support business operations, streamline processes, and assist with technical and administrative functions. This role goes beyond a traditional Personal Assistant position — we are looking for someone who can help manage the overall business, take ownership of workflows, implement systems, support project delivery, and create
structured documentation while working closely with leadership. The ideal candidate will have excellent English communication skills, along with a strong working understanding of construction engineering and drafting. Exposure to mechanical systems and HVAC is highly preferred

Key Responsibilities
Business & Operations Support

• Assist in managing day-to-day business operations and executive workflows
  
• Coordinate tasks, schedules, and priorities across multiple projects
  
• Support timekeeping, reporting, and resource tracking
  
• Identify inefficiencies and recommend process improvements
  
• Act as a key support partner in helping manage and organize the business
  

Systems & Process Implementation

• Develop, implement, and maintain business systems and workflows
  
• Create and manage company management plans and operational procedures
  
• Support automation and digital transformation initiatives
  
• Ensure alignment with industry standards and internal processes
  

Data, Reporting & Analysis

• Build and maintain Excel-based tracking tools and dashboards
  
• Develop reports using Power BI for business insights and decision-making
  
• Monitor KPIs and operational performance metrics
  

Compliance & Documentation

• Assist with implementation and maintenance of:
  
• ISO 9001 (Quality Management)
  
• ISO 19650 (Information Management / BIM
  
• ISO 45001 (Occupational Health & Safety)
  
• Create, format, and manage professional documentation including:
  
• Policies & procedures
  
• Reports and templates
  
• Smart PDFs and structured documents
  

Technical & Project Support

• Provide support to engineering and drafting teams
  
• Coordinate documentation for construction and engineering projects
  
• Assist in reviewing technical content and ensuring accuracy
  
• Work with mechanical and HVAC-related documentation where applicable
  

Requirements

What You Bring
We’re looking for someone who:

• Strong proficiency in:
  
• Microsoft Excel (advanced level)
  
• Power BI
  
• Experience with:
  
• Time tracking systems and reporting
  
• Process improvement and system implementation
  
• Familiarity with ISO standards (ISO 9001, ISO 19650, ISO 45001)
  
• Excellent written and spoken English communication skills (clear and professional)
  
• Strong understanding of construction engineering and drafting concepts
  
• Highly organized with strong attention to detail
  
• Ability to work independently and manage multiple priorities
  

Preferred Qualifications

• Background in construction, engineering, or drafting
  
• Experience in mechanical systems and HVAC
  
• Familiarity with BIM processes or engineering workflows
  
• Experience creating automated workflows or digital systems
  
• Knowledge of project management tools or methodologies
  

Key Attributes

• Proactive and solution-oriented mindset
  
• Strong analytical thinking and problem-solving skills
  
• Ability to translate business needs into structured systems
  
• Comfortable working in a fast-paced, evolving environment
  
• Ability to take initiative and support overall business management
  

What Success Looks Like in This Role

• Efficient and well-organized business operations
  
• Clear, structured documentation and processes in place
  
• Reliable reporting and visibility into business performance
  
• Improved workflow efficiency across projects
  
• Strong support in managing both operational and technical aspects of the business
  

Benefits

Benefits
Why You’ll Love Working Here

• HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
  
• Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
  
• Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!
  

Let’s Talk
​
If you’re thinking “this sounds like me”—it probably is. Click apply. We can’t wait to meet you