Operations Coordinator

About Spark

Spark is a science-driven, philanthropically funded non-profit that accelerates progress on unsolvable climate challenges. Our goal is to enable a safer climate by filling target gaps in current climate actions. We look around the corner at the key blind spots that pose big climate risks or offer big climate opportunities, like major sources of unabated emissions. Then we work to speed up the development of the fields needed to address those challenges. 

We are a team of scientists, policy experts, innovators, and systems thinkers working to build today’s foundations for the comprehensive climate solutions we will need tomorrow. Rather than betting on individual pathways or innovations, we work to grow a field as a whole so that the most effective science and solutions can be surfaced and scaled. We use a large suite of field-building tools to support new research, markets, policies, and talent development, through both in-house initiatives and building broader coalitions. We are currently focused on super pollutants from agriculture (specifically methane and nitrous oxide), warming-inducing greenhouse gas emissions, and methane removal. 

Spark’s impact is made possible by a community of generous and pioneering individuals, foundations, and organizations that share our vision for a safer climate future. 

Position Summary

Spark Climate Solutions is seeking a part-time Operations Coordinator to help keep day-to-day scheduling and administrative tasks organized and moving forward. This individual will be responsible for managing the Executive Director’s and organizational calendar, and provide additional support for meeting coordination, expense documentation, internal team gatherings, and event logistics. This role is a good fit for someone who enjoys keeping track of details and following through using established processes.

Who We’re Looking For

• Organized, dependable, and attentive to detail.

• A clear, friendly communicator who follows up and keeps people informed.

• Comfortable completing routine tasks independently and asking questions when guidance is needed.

• Able to handle sensitive information with discretion.

Key Responsibilities

• Manage the Executive Director’s calendar, including scheduling, rescheduling, meeting details, and flagging conflicts.

• Maintain and update the organization’s calendar, provide support for key meetings.

• Own collection of pre-reads and dissemination of follow-ups for major internal meetings.

• Help coordinate meetings across staff and external partners.

• Help prepare slides for our organization’s All Hands and the weekly all staff email by collecting updates, formatting content, and sending reminders.

• Coordinate scheduling of brownbags (learning sessions for staff) by managing invitations, and materials, with speaker introductions provided by team members.

• Support event administration by updating participant trackers, sending reminders, and making approved bookings or orders.

• Keep assigned trackers and documents current and flag missing information or upcoming deadlines.

• Upload the Executive Director’s receipts to Bill.com and follow up on missing expense documentation.

Qualifications

• 3+ years of experience providing administrative, scheduling, or coordination support.

• Experience managing calendars and coordinating meetings across multiple participants and time zones.

• Strong organizational skills, attention to detail, and reliable follow-through on deadlines, meeting details, and routine tasks.

• Clear, professional written and verbal communication skills, including communicating with external contacts and following up on missing information.

• Comfort using shared calendars, spreadsheets, presentation tools, and online meeting platforms, with the ability to learn new tools and follow established processes.

• Ability to work independently in a remote environment, keep track of assigned tasks, and communicate progress or capacity concerns.

• Sound judgment in handling sensitive information, asking clarifying questions, and recognizing when a decision needs approval.

Why Join Us

Spark Climate Solutions is a nimble, impact-focused nonprofit driving urgent progress on underinvested climate solutions. You’ll join a team of scientists, strategists, and systems thinkers working to pull forward the timeline for high-impact climate solutions. This role offers the chance to make a material difference on some of the world’s toughest climate challenges.

Location and Eligibility

This contract role is 100% remote and open to U.S.-based contractors available.

Compensation and Contract Terms

Compensation is $28–$38 per hour, depending on relevant experience, for up to 20 hours per week. This is a six-month, fixed-term contract with the possibility of transitioning to an employee position. Employee benefits are not included during the contract term.