Operations Booking Coordinator for a Boutique Entertainment Company in Australia (Home Based Part Time)
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AI Summary
The role involves managing incoming client enquiries, coordinating bookings, and overseeing event logistics through Notion. You will also provide executive administrative support and maintain operational workflows to ensure business efficiency.
• Manage incoming enquiries across shared inboxes and respond promptly to client and venue communications.
• Coordinate bookings from initial enquiry through to completion, ensuring all event details are accurately managed within Notion.
• Prepare and issue quotes, assist with booking negotiations where required, and maintain excellent client relationships throughout the booking process.
• Coordinate musician availability, rehearsal schedules and event logistics while communicating updates through Notion and WhatsApp.
• Liaise with venues, clients and event planners to confirm event requirements including logistics, timings, equipment and scheduling.
• Coordinate tour and concert logistics including venue bookings, accommodation, travel, itineraries, ticketing platforms and merchandise where required.
• Organise team meetings, maintain operational workflows and provide administrative support to ensure the smooth running of the business.
• Provide executive support and assist with additional operational tasks as required.
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