Office Experience Coordinator

Description

We are seeking a highly organized and proactive Executive & Office Experience Coordinator to join our team. This dual-role position will be responsible for ensuring the smooth operation of our office environment while simultaneously focusing on enhancing the employee onboarding experience. The ideal candidate will be a detail-oriented individual with excellent communication and interpersonal skills, capable of managing diverse responsibilities with enthusiasm and efficiency.

Responsibilities:

• Keep the office running smoothly by managing supplies, equipment, and workspace cleanliness—creating a welcoming, productive environment for the team
• Handle incoming and outgoing mail, packages, and deliveries to support timely communication and daily operations
• Coordinate leadership meetings and travel logistics, including hotel bookings, flights, and dinner reservations for offsites
• Track and organize office-related expenses to support accurate budgeting and cost management
• Serve as the main point of contact for vendors and service providers, ensuring seamless office support
• Help keep the workplace safe, organized, and in line with important compliance standards.
• Coordinating equipment shipments, including ordering shipping labels, tracking deliveries, and ensuring they arrive on time
• Partner with People Ops on onboarding to ensure every new hire has a smooth, welcoming start.
• Maintain a thoughtful in-office experience—curate snacks, décor, and workspace touches that reflect company values and energy.
• Assist with planning office-wide events and offsites, including logistics, catering, and materials preparation.

Requirements

Qualifications:

• Bachelor's degree in Business Administration, Human Resources, or a related field (or equivalent practical experience).
• Proven experience in an administrative or office management role.
• Experience in a role with employee relations or human resources responsibilities is a plus.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Proficiency in G Suite (Docs, Sheets, Gmail).
• Ability to work independently and as part of a team.
• High level of discretion and confidentiality.
• Proactive and problem-solving mindset.
• A positive attitude and a passion for creating a supportive work environment.

Benefits:

• Generous vacation policy and generous holiday observances.
• Full-time remote role. Work where suits you best!
• Comprehensive health insurance plans.
• 401k with company match. 

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We require all candidates that receive and accept employment offers to complete a background check before being hired.