Updated/Reviewed 10.16.26

Medical Records

Job Industry: Charity / Social Services / Non- Profit Organization

Position Name: Medical Records Admin for Dog Rescue -( Remote Volunteer/5 hrs wk)

Job Location: Spokane, Washington, United States

Job Type: Part Time

Office Setting: Fully Remote

Remote: Yes

Compensation: Volunteer

Hours Per Week: 5 (flexible)

Role Mission

Accurate and up to date medical records are essential to providing our Rescue dogs with life saving and preventative medical care. With many volunteers working together remotely and in person, it is easy for information to get lost. This role collects data from various online platforms and enters them into a central medical record database so the whole team has access to a complete and up to date medical record.

What Winning Looks Like

Key Results Area #1 - Medical Records

• Uploads existing electronic medical records

• Adds medical records as appropriate for dogs who receive care

• Protects Petstablished as the record authority

• Sends records to veterinarians or adopters as requested

Key Results Area #2 - Communication

• Collaborates with Intake Lead and Vaccine Scheduler for vaccines/dewormer needed at intake

• Collaborates with Surgery Scheduler of newly admitted PHR dogs that will need S/N and/or Rabies vaccine

• Keeps close eye on current medical cases 

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Needed Skills

• Must have computer or tablet with internet access (role cannot be done with a phone)

• Ability to learn and navigate online software and CRM

• Comfortable with technology

• Communicate quickly and effectively remotely

Unique Company Culture and Mission

Our Mission

At Path of Hope Rescue we save pregnant dogs and puppies from high kill shelters in the Southern United States.

Our Spokane, Washington based Rescue strives to decrease the euthanasia rate of high risk dogs in the southern United States by transporting pregnant dogs and puppies to the Pacific Northwest to find adoptive homes. We do not have a kennel or building location and are 100% foster based. We currently have two paid employees and rely heavily on volunteers and fosters as we work to build out our paid staff roles.

Our Vision.
Eliminating euthanasia of dogs in the South by decreasing the amount of dogs breeding unchecked and becoming the number one 'dog destination' in Spokane by capitalizing on Spokane's love of Rescue Dogs.

Core Values:

Transparency - sharing the good with the bad

Community - dog loving people who treat each other well

Integrity - doing what you say will do

Golden Rule - treating others how you would want to be treated

Our Company Culture

We are freedom loving American Patriots who love dogs, love freedom and love Jesus.

No NGO status here, we don't take a single penny from the government. We are 100% funded by small donors and our adoption program, with a few small private grants here and there. We built this organization from the ground up in 2018 with $87.

We are built tough and believe that hard work pays off. We're about rolling up our sleeves and taking responsibility for our own actions. We don't do drama. There are no victims here and the system isn't out to get you, the only thing standing in your way is you and your attitude. We reward merit, not DEI or pronouns. We don't bend to the cultural rot out there.

At the core of who we are, we love dogs. At PHR you will find people who recognize your dog before they recognize you. Where it's normal for your dog to have his own Instagram and people who expect to be invited to your dog's birthday party. We are focused on building a strong, positive community, one dog and one person at a time.

We know dogs are family and should be treated that way. And we are driven by a shared passion to make sure every dog who isn't being loved, finds their way to a family. We care for each other and have created a community of people who love making a difference in this world.