The Media Finance Coordinator manages day-to-day financial operations, including vendor invoice reconciliation, client billing, and budget tracking. They serve as a liaison between media planning teams and accounting to ensure financial accuracy and resolve discrepancies.
The Media Finance Coordinator supports the day-to-day financial management of client media investments across television, radio, out-of-home, digital, and other media channels. The role serves as a key liaison between Media, Client Finance, and Agency Accounting teams.
The Coordinator is responsible for preparing accurate client media billing, reconciling / making vendor invoice payments, and maintaining budget-versus-actual reporting, and tracking unbilled media costs for month-end accruals.
What you'll be doing:
Cross-functional partnership
Serve as a day-to-day finance contact for Media Planning and Buying teams regarding billing, vendor invoices, budgets, and reconciliation status.
Manage the Accounts Payables to facilitate accurate vendor-invoice processing and discrepancy resolution.
Participate in recurring account financial meetings and provide updates on billing status, missing invoices, budget variances, and open reconciliation items.
Communicate financial issues clearly and professionally to colleagues who may not have a finance or accounting background.
Escalate material budget risks, billing delays, unreconciled balances, and process-control issues to the appropriate manager.
Support internal, client, and external audit requests by retrieving billing, reconciliation, order, and approval documentation.
Prepare recurring budget-versus-actual reports for Media & Finance leadership.
Vendor Invoice Reconciliation
Ensure reconciled vendor invoices are processed within established payment and client-billing deadline communicated from Client Media teams
Reconcile vendor invoices against executed media activity.
Work with Client Media teams to confirm that vendor invoices are assigned to the correct client, campaign, estimate, product, media channel, and accounting period.
Help to Identify missing, duplicate, incorrectly coded, or disputed vendor invoices.
When needed, Partner with media buyers, vendors to aid in researching any quantity, timing, coding, or delivery discrepancies.
Support Media Client teams to track vendor credits, make goods, invoice revisions, billing adjustments, and disputed amounts through final resolution.
Client Media Billing
Coordinate billing approvals with Media Planning and Buying Client teams.
Prepare accurate and timely client media billing in accordance with approved media plans, client authorizations, billing schedules, and contractual requirements.
Validate billing amounts against Media Client teams approved budgets, media orders, campaign periods
Respond to routine internal and client-team questions regarding media invoices, billing status, and supporting documentation..
Maintain a detailed billing calendar and tracker documenting invoices prepared, submitted, approved, billed, held, or requiring additional support.
Identify potential billing delays, missing approvals, insufficient documentation, to escalate.
Skills:
Experience with Mediaocean platforms—including Prisma,—is ideal but not required.
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Marketing Manager
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