Make Ready Specialist & Negotiator

Job Description:

B2B Realty, a growing leader in property management and brokerage operations, is seeking a
highly driven and detail-oriented Make-Ready Specialist & Negotiator to join our Operations
team. This role plays a critical part in reducing vacancy loss, controlling renovation costs, and
ensuring units are rent-ready quickly, compliantly, and at the highest quality standard. The
Make-Ready Specialist owns the full turn process from inspection through completion while
actively negotiating vendor pricing, enforcing quality controls, and improving Section 8 pass
rates. This position is ideal for someone who is operationally sharp, assertive with vendors,
highly organized, and focused on speed, quality, and cost control.

Note: This is a fully remote position and requires availability during U.S. business hours (EST).
Responsibilities

• Manage and execute all make-readies from vacancy to rent-ready status across assigned portfolios
• Ensure units move through the turn process efficiently while maintaining strong cost control and quality standards
• Negotiate vendor estimates and scopes of work to reduce costs without sacrificing quality
• Investigate estimates for inconsistencies by reviewing inspections, photos, prior work orders, and field feedback
• Assign, substitute, and manage vendors to meet operational expectations
• Develop and enforce standardized pricing sheets and preset pricing models
• Track vendor performance and maintain reliable backup vendor options
• Audit inspection reports for mechanical quality, safety, and functional standards
• Improve Section 8 pass ratios and hold vendors accountable for failed inspection items
• Ensure proper coordination with vendors and Property Techs during inspections
• Maintain clear documentation of estimates, negotiations, work orders, and completions
• Track timelines, costs, and quality outcomes across all turns
• Identify process gaps and operational inefficiencies and recommend improvements
• Support additional operational projects as assigned by leadership

Requirements:

• Prior experience in property management operations, renovations, make-readies, vendor management, or construction coordination
• Strong negotiation skills with a proven ability to reduce costs without sacrificing quality
• Exceptional attention to detail and strong organizational skills
• Ability to manage multiple properties, vendors, and priorities at the same time
• Experience reviewing inspections, scopes of work, and quality standards
• Excellent written and verbal communication skills
• High level of accountability, ownership, and follow-through
• Ability to work independently in a remote environment with minimal supervision
• Proficiency in AppFolio, LeadSimple, Google Sheets, and Microsoft Excel
• Professionalism and integrity when handling vendor disputes and operational risks

What We Offer:

• Competitive compensation based on experience.
• Performance-based incentives and bonuses.
• PTO as per company policy.
• Comprehensive onboarding and operational training.
• Ongoing learning and development support.
• Clear career growth and leadership opportunities.
• Exposure to high-impact, revenue-driven operational projects.
• Fully remote work environment with strong team structure and support.