The Jr Closeout Specialist supports HHS and reports to the Program Manager. This position is Remote. The Contract Closeout Specialist is responsible for administering and executing the closeout of federal contracts, task orders, and purchase orders in accordance with the Federal Acquisition Regulation and HHS acquisition policies. The specialist ensures that all contractual, financial, and administrative actions have been completed, and that contract files are accurate, compliant, and ready for official closure.
Major Duties and Responsibilities
- Perform end-to-end close-out of contracts, including fixed-price, cost-reimbursement, and time-and-materials awards.
- Review contract files to ensure all deliverables, modifications, and administrative actions are complete.
- Validate that all invoices have been paid and funds are deobligated in coordination with finance offices.
- Reconcile unliquidated obligations (ULOs/UDOs) and ensure proper financial closeout.
- Coordinate with Contracting Officers (COs), Contract Specialists, program offices, and contractors to resolve outstanding issues.
- Ensure compliance with regulatory requirements outlined in the Federal Acquisition Regulation (e.g., FAR 4.804 Closeout of Contract Files).
- Prepare and maintain accurate contract closeout documentation and audit-ready files.
- Track and report closeout metrics, including backlog, aging reports, and performance indicators.
- Identify and recommend process improvements to enhance efficiency and reduce closeout cycle times.
- Support audits, data calls, and management reporting requirements.
Knowledge and Skills
- Knowledge of federal acquisition lifecycle and contract administration principles.
- Understanding of the Federal Acquisition Regulation and HHS/PSC acquisition policies.
- Ability to analyze financial data, including obligations, expenditures, and deobligations.
- Skill in reviewing complex contract files for completeness and compliance.
- Strong attention to detail and organizational skills.
- Ability to communicate effectively with internal and external stakeholders.
- Proficiency in contract writing and financial systems (e.g., UFMS, PRISM, or similar).
Minimum Qualifications
- Experience in federal contracting, contract administration, or contract closeout.
- Knowledge of contract types and closeout procedures.
- Ability to interpret acquisition regulations and policies.
- Experience with financial reconciliation and UDO/ULO management.
- At least one (1) year of experience performing contract closeout.
- Three (3) years of administrative experience
Supervisory Controls
The specialist works under the general supervision of the Project Manager or Team Lead, with assignments requiring independent judgment and decision-making in resolving closeout issues.
Work Environment
Work is primarily performed in a telework environment, requiring coordination across multiple systems.
Key Performance Indicators
- Reduction in closeout backlog
- Timeliness of contract closeout actions
- Accuracy and audit readiness of contract files
- Successful resolution of UDOs/ULOs”
PCI Federal (PCIF) and its subsidiaries are an equal-opportunity employer. PCIF does not discriminate on the basis of age, sex, race, national origin, religion, marital status, sexual orientation or identity, Veterans or Disability status.
Preference may be extended to qualified Native American Indian candidates in accordance with applicable federal law.
— Sarah J.
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Marketing Manager
★★★★★
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