Invoice Specialist

The Company
Hallcon is a transportation and related infrastructure services company that serves clients such as technology companies, manufacturers, railroads, universities, corporate business parks, hospitals, airports, public transportation networks and more.

Hallcon provides essential services spanning multi-modal operations, integrated command centers, electric vehicle (EV) infrastructure, technology integration, analytics, business intelligence, fleet management, specialty cleaning, and overall rider experience performance.  We are inviting the right leader to join our team and help us drive rapid growth.

The Role

This position supports the Finance Department in servicing the needs of internal and external customers and is responsible for performing daily invoice processing and accounts receivable functions. 

This is a fully remote position. 

Key Role and Responsibilities

• Collect information, create and deliver accurate invoices for Hallcon’s staffing and consulting business entity.
• Process, calculate and deliver accurate fuel surcharge, monthly guarantee, out of area expense and crew transportation service invoices for Hallcon’s US and Canadian transportation business entities.
• Perform data verifications to ensure accuracy before sending invoices to clients.
• Upload and data entry into clients’ systems for invoice delivery.
• Ensure billing deadlines are met.
• Address and resolve customer inquiries timely and professionally.
• Provide backup and support as needed to the Finance Department regarding account receivable functions.
• Deliver the highest level of internal and external customer service and confidentiality at all times.
• Performs other duties as assigned.

Qualifications, Experience and Education Requirements

• Bachelor’s degree or related field; five years related experience and/or training or equivalent combination of education and experience. 

Preferred Skills

• Strong attention to detail
• Effective troubleshooting and problem-solving abilities
• Proven ability to manage multiple projects and meet deadlines
• Self-motivated with the ability to work independently
• Collaborative team player with a positive attitude
• Excellent verbal and written communication skills
• Proficient in computer applications and Excel
• Ability to follow instructions and direction from supervisors
• Receptive to constructive feedback and continuous improvement
• Reliable attendance and punctuality

We offer competitive compensation, comprehensive benefits, exceptional growth potential and stability, all within a professional, yet casual work environment.

Hallcon is an equal opportunity employer and welcomes applications from all qualified individuals. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status