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AI Summary
The HR Intern provides administrative and operational support for HR and office functions, including personnel file maintenance and recruitment assistance. They are also responsible for daily office operations, document filing, and internal communications.
The HR Intern will provide administrative and operational support to the HR and office functions. The role focuses on HR administration, document management, coordination, and day-to-day office support, ensuring smooth internal operations. This internship is designed for a motivated individual looking to gain hands-on experience in HR and office administration.
Key Responsibilities
HR Administration Support
- Assist in maintaining employee personnel files (physical and digital).
- Support preparation of onboarding and offboarding documentation.
- Collect, track, and follow up on employee documents.
- Assist with updating HR databases and trackers (leave, contracts, attendance).
- Support recruitment administration (CV sorting, interview scheduling, candidate communication).
Office Administration Support
- Support daily office operations (supplies, filing, coordination).
- Maintain organized document filing systems.
- Assist in scheduling meetings and preparing meeting rooms.
- Support internal communications and correspondence.
- Assist with basic reporting and administrative follow-up.
Confidentiality & Compliance
- Handle employee and company information with strict confidentiality.
- Ensure proper documentation and record-keeping practices are followed.
Required Qualifications
- Diploma or Bachelor’s degree (or currently enrolled) in Human Resources, Business Administration, Management, or a related field.
- Little or no prior experience required; internship or admin experience is an advantage.
Required Skills & Competencies
- Strong organizational and administrative skills.
- Good written and verbal communication skills.
- Basic knowledge of Microsoft Office (Word, Excel, Outlook).
- Attention to detail and ability to follow instructions.
- Professional attitude, reliability, and discretion.
- Willingness to learn and support multiple tasks.
Languages
- English and/or French.
- Local language is an asset.
What You Will Gain
- Practical experience in HR and office administration.
- Exposure to recruitment, onboarding, and HR processes.
- Development of professional communication and organizational skills.
- Mentorship and on-the-job learning.
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