HR Coordinator - Temporary

Job Description:

Los Angeles Pacific University is seeking a detail-oriented and highly organized HR Coordinator to join our team for a six-month temporary assignment. This interim role provides critical operational support during a period of departmental transition within our fully online university environment.

You will serve as the primary point of contact for talent acquisition and onboarding, ensuring a seamless experience for candidates and new employees. Additionally, you will provide vital administrative support to the HR department, specifically assisting with adjunct faculty appointment letters, managing data integrity, and drafting employment documentation. To excel in this role, you should possess exceptional organizational, communication, and technical skills, as well as the ability to manage workflows efficiently from day one.

Number of open positions: 1

Application Materials: Please submit a PDF of your resume/CV and provide at least two professional references who have served as your supervisor. Upload these files under the Documents section, located after "Links" and before "Questions" in the application. Please note that the email address you provide will serve as your account username for all future notifications. For any questions, please contact us at careers@lapu.edu.

Compensation: This is a temporary full-time, non-exempt position at Grade 7, with a starting hourly range of $25.00 – $29.00. Salary ranges listed here represent a good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will depend on several factors, including but not limited to the candidate’s relevant experience and qualifications.

Duration: This is a temporary, fixed-term position with an anticipated duration of up to six (6) months, designed to provide comprehensive departmental coverage. The assignment could be extended based on the university's needs.

Primary work location:  Remote: This position is classified as "Remote". The employee's home office is the primary work location. The classification of this position is subject to change based on business needs, job performance, etc. If an employee changes their physical location/residence to another state, it could impact future employment. 

Remote Expectation:  

We expect our employees to be able to fulfill their LAPU responsibilities with minimal distractions. While remote work does offer flexibility, employees should make arrangements for regular dependent care during work hours. This is a fully remote position; however, travel may be required to meet business demands, university needs or team meetings as necessary. 

Required Experience / Education 

• Christian Commitment: Vital Christian faith and lifestyle; actively supportive of the evangelical mission and purpose of Los Angeles Pacific University.
• Education/Experience: Associate degree in a relevant field; AND A minimum of two (2) years of professional administrative experience demonstrating strong organizational, communication, and technical competencies; OR An equivalent combination of education and experience.
• Technical Skills: Proficiency with cloud-based databases, MS Office, virtual communication tools (e.g., Zoom, Google Workspace, Slack).
• Data & Reporting: Experience monitoring basic operational metrics and compiling them into clear, high-quality reports.

Desired Experience / Education 

• Education/Experience: Bachelor’s degree in HR, Business, or a related field paired with a minimum of 3 years of experience in HR, recruitment, high-level administration, or account management.
• Industry Expertise: Prior experience working within an online higher education environment, particularly handling staff or faculty onboarding workflows.
• Systems & Reporting: Applicant Tracking Systems (ATS), or HRIS/CRM platforms,

Essential Functions

Talent Acquisition Pipeline: 

• Serve as the main point of contact for recruitment; conduct initial screening interviews, schedule interviews, correspond with candidates, post open roles, and manage the applicant tracking system (ATS).

Onboarding & Faculty Documentation: 

• Own the complete new-hire experience, from running background checks to coordinating orientations. This includes processing and issuing letters of appointment for adjunct faculty and ensuring all contract terms are accurately tracked.

HR Administration & HRIS Management: 

• Maintain and update digital employee records, ensuring data accuracy for compliance, payroll audits, and reporting.

Interim Department Support: 

• Provide flexible, high-level administrative support to the HR department to ensure continuity of operations and stabilize workflows during these 6 months.

Missional Expectations 

All employees play a critical role in the establishment and maintenance of a robust Christian community that seeks to serve with grace the needs of all employees and students. As a LAPU employee you are called to engage with your colleagues and all those that the university serves by modeling Christ-like character in all of your interactions. You will celebrate and honor other employees and students as being made in the image of God; be thankful, expressing gratitude to God and one another; build others up with your words; and work as an instrument of God's love seeking to heal a lost and broken world.

Knowledge, Skills, and Abilities 

• Excellent verbal and written communication skills with aptitude in conducting interviews.
• Ability to work independently in a changing, fast-paced environment.
• Ability to manage the completion of projects independently and as a team.
• Ability to navigate complex employee relations issues.
• High level of professionalism and ethical principles.
• Exhibits a positive “can do” attitude.
• Ability to identify problems and drive appropriate solutions.
• Ability to manage multiple priorities simultaneously - orientated on results.
• Bias for action, strong work ethic, and desire to achieve excellence.
• Passion for innovative HR solutions and process improvement.
• Must be collaborative and an effective team member and team builder.
• Ability to interface at all levels of the organization.
• Strong written, verbal, and interpersonal skills.
• Proactive communication, follow-up skills, and high attention to detail.
• Strong internal and external customer service focus.
• Excellent organizational and interpersonal skills.
• Ability to manage details and follow through.
• Ability to be proactive, to work with little supervision at times, and meet deadlines
• Ability to adapt to a changing, fast-paced environment
• Ability to generate and manipulate reports with multiple data sets - using Excel, Access data files, or delivered export reports from web-based HRIS system(s).
• A positive, cooperative, Christ-like attitude supportive of the University and its mission

Mental Demands 

• Ability to gather data, compile information, and prepare reports
• Ability to investigate, analyze information, and draw conclusions
• Ability to engage in critical thinking, exercise independent judgment, set priorities, and solve problems
• Ability to maintain confidentiality and manage confidential information

Physical Demands 

This position typically includes the following physical demands. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Ability to stand, walk, and sit for extended periods of time
• Sufficient hand, arm, and finger dexterity to operate a computer keyboard and other office equipment
• Visual acuity to read words and numbers
• Speaking and hearing ability sufficient to communicate in person or over the telephone
• Ability to exert up to 10 pounds of force and occasionally lift and/or move up to 15 pounds

Technologies 

• Google Suite: Gmail, Google Docs, Google Sheets, Google Slides, Google Meets 
• Microsoft Office Suite: Microsoft Word, Microsoft Excel, Microsoft PowerPoint 
• Communication and collaboration: Slack, Zoom (or similar virtual meeting platform) 
• HRIS – UKG (Ultimate Kronos Group

Non-discrimination Statement 

The University seeks to provide equal employment opportunities and is dedicated to the principle that access to employment opportunities be accorded to all employees and applicants on the basis of individual qualification and without regard to race (including traits historically associated with race, such as hair texture and protective hairstyles, including braids, locks, and twists), color, sex (including childbirth, breast feeding, and related medical conditions), national origin, ancestry, citizenship status, uniform service member status and veteran status, marital status, pregnancy, age (40 and over), protected medical condition (including cancer and genetic conditions), genetic information, disability (mental and physical),medical leave or other types of protected leave (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), domestic violence victim status, political affiliation, or any other protected status in accordance with all applicable federal, state, and local laws.  

The University is a Christian University of higher education. It is governed by a self-perpetuating Board of Trustees. The University reserves the right to maintain its heritage and destiny as a Christian witness in higher education and asserts its right to employ and retain only those persons who subscribe to and support Our Identity and Statement of Faith. 

This job description is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and Los Angeles Pacific University reserves the right to change this job description and/or assign tasks for the employee to perform, as the University may deem appropriate.