HR & Admin Assistant

THE COMPANY
Established in early 2024, at Analogue Insight we are bridging the Analogue and Digital Worlds for Tomorrow through our Chiplet Solutions. Our core expertise lies in developing cutting-edge Chiplet technology that serves as the building block for advanced communication systems. Our Chiplets are designed to offer high performance, scalability, and integration flexibility, enabling our clients to achieve breakthroughs in computation speed, data processing, and connectivity. For more information about us, check out our website (Analogue Insight) and LinkedIn Page (Analogue Insight™: Overview | LinkedIn). 
 
THE ROLE

We are looking for an organized, detail-oriented, and discreet Admin & HR Assistant to support our Head of People & Culture and Founder with day-to-day people operations, HR administration, recruitment coordination, employee lifecycle support, and general administrative tasks.

This is a coordination-focused role supporting a small but growing international team. It is ideal for someone who enjoys structure, follow-up, documentation, and keeping operations running smoothly, while also being motivated to grow their career in HR and business administration.

Hiring Manager: Head of People & Culture / Founder

KEY RESPONSIBILITIES

HR Operations & Administration

• Support employee lifecycle administration, including onboarding, contract renewals, offboarding, probation tracking, certificates, and document collection
• Prepare and organize standard HR documents, templates, trackers, and reports
• Maintain clear trackers for open HR, EOR, payroll, and administrative topics
• Support routine follow-ups and escalate complex or sensitive matters when needed

HRIS & People Data

• Maintain accurate employee data in our HRIS, HiBob
• Support HRIS workflows, reports, reminders, and system clean-up
• Provide first-level employee support for routine HRIS questions
• Keep employee records, folders, and documentation organized and up to date

Time Off, Attendance & Leave Support

• Track time-off balances, sick leave, public holidays, and attendance data
• Reconcile relevant data with EOR and payroll providers
• Flag discrepancies and follow up until resolution

Sourcing, Recruitment & Interview Coordination

• Coordinate interviews and manage scheduling
• Send candidate instructions and reminders
• Confirm attendees and follow up on interviewer feedback
• Send candidate updates or rejection emails using approved templates
• Source qualified candidates for the high-priority openings
• Support with conducting initial screening interviews (based on guidance and training)

Employee Engagement Administration

• Coordinate employee milestone communications, cards, announcements, gifts, and vendor follow-up
• Support feedback forms, engagement surveys, and summaries of responses
• Support employee engagement activities, coffee chats, team games, and remote team initiatives

EOR, Payroll & External Provider Follow-up

• Track open topics with EOR, accounting, payroll, and other external providers
• Follow up on routine requests and maintain issue trackers
• Escalate complex, sensitive, or unresolved matters when needed

General Administration & Founder Support

• Support the Founder with routine company administration and operational coordination
• Support preparation of documents, trackers, reports, and meeting materials
• Experience with financial administration and tools such as Xero is a bonus

WHAT WE’RE LOOKING FOR

Must-have skills and experience

• Previous experience in HR administration, office administration, operations, recruitment coordination, or a similar support role 
• Strong organizational skills and excellent attention to detail
• Ability to manage multiple trackers, deadlines, reminders, and follow-ups
• High level of discretion and confidentiality when handling employee and company information
• Comfortable working with HR systems, spreadsheets, documents, and collaboration tools
• Proactive, reliable, and able to follow through without heavy supervision
• Comfortable working in a remote, international environment

Nice to have

• Experience with HiBob (or a similar HRIS)
• Experience working with EOR providers, payroll, or international employment administration
• Experience with Xero or other financial admin tools
• Experience working in a remote, international environment

Soft & Professional Skills:

• Clear, structured communication in professional English (written and spoken)
• Strong ownership and follow-through
• Collaborative, cross-functional mindset
• Good judgment and ability to know when to escalate
• High integrity, professionalism, and discretion
• Thriving in ambiguity and anticipating, rather than waiting for everything to be defined
• Curious, adaptable, and motivated to learn
• Very good people skills

 
OUR CULTURE
We’re a fully remote team of around 25 people distributed across the UK, Armenia, Italy, the US, Estonia, India, and beyond. We believe great talent is everywhere! 

• Our values are our north star: We Grow Together, We Win Together. Excellence Builds Relationships. Trust Is Our Currency. Results Matter, but People Create Them.
• Connected, even remotely: We invest intentionally in staying connected through regular all-hands, 1:1s, technical reviews, and informal coffee chats, so collaboration feels natural and human despite the distance.
• High ownership, real impact: Everyone contributes directly to building the company. Your work will help keep our people operations, recruitment, employee experience, and admin processes running smoothly.
• How we work: We move fast but thoughtfully, communicate openly, and balance autonomy with support. We value reliability, ownership, clear communication, and people who make things easier for the team.

 
WHY JOIN US

• Remote-first flexibility – work from anywhere, with flexible hours
• Equipment & setup – we’ll provide the tools you need to succeed
• Learning & growth — opportunity to grow in Recruitment, People Operations, and business administration
• Supportive team culture – work closely with the Head of People & Culture, Founder, and wider team
• Competitive, transparent compensation – adjusted for your location and engagement model
• Meaningful ownership — help build and improve the people operations foundation of a growing company
• High-trust environment — autonomy, responsibility, and visibility from day one

RECRUITMENT PROCESS

1. Intro Call (45 - 60 min) – call with the Head of People for mutual introduction and role alignment
2. Founder Call (30 min) – conversation with the Founder around organization, administrative support, and day-to-day ways of working
3. Practical Task (2/3 h)  –  short task to assess organization, attention to detail, and communication skills
4. Offer & Next Steps (30 min) – offer walkthrough, alignment on details & next steps

If you don’t meet every requirement but feel excited about the role, apply anyway. We value curiosity, integrity, and potential as much as experience.