The Purchasing Assistant is responsible for managing inventory, purchase orders, and vendor relationships to ensure timely material delivery. They will also analyze stock levels, resolve pricing discrepancies, and collaborate with sales and project management teams.
Job Summary- The Purchasing Assistant will master ordering, PO’s, stock inventory and cycle counting. This position will play a key role in managing the inventory and helping the team to get what’s needed to the customer on time.
The Purchasing Assistant is responsible and accountable for-
Managing the acknowledgment process
Ensure material ordered with manufacturer
Ensure needed dates are in alignment with acknowledged dates
Sort out any pricing discrepancies associated with the PO and the acknowledgement
Replenishment buying of stock and creating purchase orders
Working with sales staff to order non-stock items
Working with vendors and internal team to automate ordering process
Working with project management team to ensure everything is ordered in time for system ship date and supporting expediting and purchasing options
Participate in all cycle and year-end inventory counts
Helping to proactively manage stock and reordering volumes
Use tools to ensure stock quantities are being maintained and ordered timely
Analyze over-spend by vendors and recommend new stock items
Recommend general improvements to the inventory quality and process as needed
Receive and ship all “ship direct” invoices
Resolve receiving discrepancies
Assistant with relevant reporting and metrics
All other duties as assigned
Essential Functions-
Inventory, supply chain, and accounting functions
Expertly manage relationships with both vendors and internal customers
Software use to include Opening Suite and MS Office
Purchasing, writing and understanding POs, and ordering
Experience and other requirements-
3+ years of relevant experience strongly preferred
Proficiency in MS Office, especially Excel
Experience in the Door & Hardware industry and usage of Comsense Opening Suite preferred
“I was the first applicant for a remote marketing position that got listed on the company website the same day I applied. Had an interview within 48 hours!”
— Sarah J.
·
Marketing Manager
★★★★★
Verified
