Grants Support Specialist

Overview

Join our team as a Grants Support Specialist and support the Institute of Museum and Library Services (IMLS) by providing technical, analytical, and administrative assistance to the Office of Library Services (OLS) and the Office of Museum Services (OMS) across the complete grant lifecycle. You will process grant applications, monitor awards, manage data within the Electronic Grants Management System (eGMS), and prepare reporting and correspondence in accordance with 2 CFR 200 and IMLS procedural guidance, ensuring accurate, timely, and compliant grant administration support from pre-award through closeout.

FWI is expanding rapidly and has been recognized as a 2024 and 2025 Top Workplace by the Washington Post, offering excellent growth opportunities in a collaborative environment.

Work Schedule and Location:

Remote: This full-time remote position will work Monday through Friday, 8:30am to 5pm Eastern Time.

Responsibilities

• Conduct administrative completeness checks, prepare draft eligibility analyses, and enter and validate application data and documentation within eGMS.
• Recommend peer reviewers, assemble draft panel configurations, and provide panel setup and troubleshooting support.
• Prepare data, visualizations, funding recommendation spreadsheets, and pre-award budget checks to support federal staff decision-making.
• Review performance reports, document administrative findings, and prepare draft monitoring recommendations and grantee outreach correspondence.
• Process administrative personnel change requests and maintain a monitoring log tracking issue status and actions.
• Manage eGMS data entry, validation, and anomaly identification; prepare internal tracking datasets and reports as requested.
• Log Grants to States (G2S) reports, update statuses in eGMS, and prepare evaluations and plans for Section 508-compliant web posting.
• Submit weekly and monthly status reports for each assigned IMLS grant office and ad hoc analyses as requested.

Qualifications

Required: 

• Bachelor's degree in any field.
• Minimum two (2) years of experience processing grant applications and monitoring grant awards for a federal government agency pursuant to 2 CFR 200.
• Six (6) months of hands-on experience using eGMS (Electronic Grants Management System)
• Highly proficient in Microsoft Office 365, including OneDrive, Excel, and Teams.
• Highly proficient in Adobe Acrobat Pro; experience working with complex proprietary relational databases.
• Excellent data entry skills; ability to handle and manipulate Adobe PDFs accurately.
• Excellent written and spoken English.
• Knowledge of federal grant-making processes.

Desired: 

• Bachelor's degree in museum studies, library studies, or a discipline in the arts, humanities, or sciences.
• Museum administration expertise — preferred for museum-focused assignments (OMS programs).
• MLS degree or library program experience — preferred for library-focused assignments (OLS programs).
• Tribal eligibility expertise and familiarity with tribal governance requirements — preferred for Native/Tribal program assignments.

Why Join Our Team

At FWI, we place the highest importance on creating an exceptional employee experience. You'll have opportunities to achieve your career aspirations through internal promotions, professional development, and other recognition and rewards programs. Join our team and take advantage of the many benefits we offer, including:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Long-term and Short-term Disability Insurance
• Life Insurance
• 401(k) Plan
• Holiday Pay
• Paid Time Off

FWI is an Equal Opportunity Employer, including disability/vets. 

Pay Range

Negotiable