Full Time | Remote | PH Based | Finance Assistant

What to Expect

• Salary: $1,000 USD per month.

• Hours: Full-Time (40 hours per week).

• Schedule: Flexible daily hours, built around clear financial deliverables.

• Key Requirement: One strict commitment to attend the weekly team meeting every Monday at 7:00 AM Pacific Time.

• Environment: A relationship-first, family-oriented company culture where you operate as an independent, trusted remote worker.

About the Role

We are looking for a reliable, outcome-driven CoWorqer to take complete ownership of the daily numbers for a US-based construction and plumbing business. This is not a passive task-list position where you wait for daily instructions; you will be the absolute anchor of the financial ledger. Your clear 60-day goal is to fully absorb the routine bookkeeping so that the leadership team can step out of the weeds and focus entirely on scaling the business.

What You'll Be Doing

• QuickBooks Management: Independently handle daily transaction downloads, categorization, and rule configurations from Day 1.

• Monthly Closes: Own and complete the comprehensive monthly close and account reconciliations by the 10th of every month.

• AP/AR & Compliance: Manage invoice entries, monitor preliminary construction lien thresholds, and flag qualifying projects for Level Set.

• Collections Administration: Process collections professionally and neutrally, managing overdue accounts, bond recoveries, and CSLB complaint filings.

• Communications & Insights: Independently run the finance inbox, submit an End-of-Week progress report, and provide weekly numbers reports that explain what the data actually means for the business.

What We're Looking For

• Proven Experience: 2+ years of dedicated experience in a Finance Assistant, AP/AR, or Bookkeeping role.

• Industry Know-How: Deep familiarity with US construction industry billing practices (prelims, lien releases, and change orders).

• Software Mastery: Advanced, standalone proficiency in QuickBooks Online with zero ramp-up time required.

• The "Skilled Executor" Mindset: You take immense pride in clean ledgers, accurate data, and doing foundational bookkeeping exceptionally well (this is an operational role, not a CFO/Controller position).

• Proactive Communication: Flawless C1/C2 verbal and written English. You communicate transparently, flag anomalies early, and collaborate comfortably using WhatsApp as the primary real-time channel.