Fleet Administrator

This is a remote position.

• Maintain accurate vehicle, driver, and fleet data across internal and external systems.
  
• Perform data entry and administrative tasks across fleet databases and systems.
  
• Ensure fleet records are complete, accurate, and up to date.
  
• Coordinate and reconcile information across different fleet systems.
  
• Manage vehicle and driver information in line with GDPR and company policies.
  
• Support vehicle allocation, returns, and leaver processes.
  
• Track vehicle movements and availability to support efficient fleet operations.
  
• Ensure required vehicle documentation and system updates are completed accurately and on time.
  
• Support the administration of accident, SMR, and incident records.
  
• Assist with fleet compliance, safety, and audit requirements.
  
• Communicate maintenance schedules and vehicle requirements to operational teams.
  
• Respond to routine fleet-related queries and escalate issues when required.
  
• Provide basic guidance to operational teams on fleet systems and administrative processes.
  
• Maintain effective communication with clients, candidates, and other stakeholders where required.
  
• Identify opportunities to improve data accuracy and administrative processes.
  
• Support continuous improvement across fleet administration activities.
  
• Carry out other reasonable duties as requested.
  

Requirements

• 1–2+ years of experience in administration, data management, operations support, or a similar role
  
• Strong administrative and organizational skills with excellent attention to detail.
  
• Good analytical and problem-solving skills.
  
• Strong written and verbal communication skills.
  
• Good stakeholder engagement and a solutions-focused approach.
  
• Experience using Microsoft 365, including Outlook, Word, Excel, SharePoint, and Teams.
  
• Ability to maintain accurate and confidential records.
  
• Understanding of GDPR and the importance of data accuracy and confidentiality.
  
• Positive, flexible approach with a willingness to learn and develop.
  
• Experience working with fleet, vehicle, or asset management processes is an advantage.
  
• Experience using Jaama Key2 or a similar fleet management system is a plus.
  
• Experience communicating progress and information to stakeholders is desirable.