Financial Specialist III

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category:

Employment Type:

Job Profile:

Job Summary:

The Financial Specialist III position with UW-Madison's Division of Facilities Planning & Management (FP&M) offers an exciting opportunity for someone who enjoys tackling complex financial challenges and contributing meaningfully to a dynamic campus division. This role reports to FP&M's Director of Business Operations.

The Financial Specialist III will need working knowledge of generally accepted accounting principles, procedures, and standards, as well as the ability to correctly interpret, apply, and communicate financial information to university administrators.  In this position, it is essential to interpret applicable institutional, state, and federal policies and procedures, while also providing excellent customer service to internal and external stakeholders.     

Included below is a list of some of the tasks that the incumbent in this role would be responsible for:

• Prepare and initiate accounting journals                                                            
• Prepare and send customer statements and reports                                              
• Prepare and post multiple accounts receivable/billing files                                    
• Prepare and submit supplier invoice payment files (EIB) and customer invoice inbound payment files    
• Audit accounts payable invoices                                                                                  
• Maintain and update customer billing information                                                  
• Set up, maintain, and report on insurance claims in the ancillary system            
• Setup, maintain account details, investigate variances, and process bills for utilities                                                             

Ongoing/Renewable  

Full-Time: 100% FTE

This position is eligible for remote work. Remote work requires an approved flexible work arrangement (FWA), which is reviewed and approved annually. A FWA requires successful candidates to possess their own high-speed internet and phone to perform the work on a university provided computer. Per University policy, transportation between home and assigned work location is not payable/reimbursable and will be at the expense of the employee.

Key Job Responsibilities:

• Drafts communications and reports and maintains organization of varied records to provide administrative support within a specified work unit

• Answers complex fiscal questions and provides information based on set materials and standards to various audiences

• Reviews transaction processing internal controls and recommends policies and procedures

• Serve as a unit liaison to leadership providing financial advice, recommendations, and financial status updates

• May train staff on financial processes and best practices

• Monitors financial transactions and fund balances and generates and reconciles complex reports and statements in accordance with established rules and regulations

• Reviews and approves complex transactions and assigns funding codes in accordance with established rules, regulations, and policies

• Reallocates expenses to appropriate funding strings

Department:

Division of Facilities Planning & Management (FP&M), Office of the Associate Vice Chancellor (OAVC)

FP&M is a full-spectrum service organization that builds, maintains, and operates the physical environment of UW-Madison in the university's education, research, and outreach activities. Find out more about our Division: https://inside.fpm.wisc.edu/about-fpm/.

Compensation:

$65,000 annual salary minimum

Salary is negotiable based on experience and qualifications. This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. Please review the summary of benefits for more information. 

Required Qualifications:

• A minimum of two (2) years' of experience in accounting, finance, or a related field
• Experience establishing and maintaining working relationships with individuals at all organizational levels
• Excellent interpersonal skills, including listening, written, and oral communication skills
• Working knowledge of Generally Accepted Accounting Principles (GAAP)
• Ability to prepare financial reports and spreadsheets
• Proficiency with Microsoft Excel, Microsoft Word, database systems, financial accounting systems, and various database query tools
• Strong mathematical ability and strong attention to detail to ensure accuracy in data entry and in reconciliation of various accounting figures
• Strong organizational skills
• Strong critical thinking and problem-solving skills
• Ability to prioritize and effectively manage multiple projects under competing deadlines
• Ability and willingness to adapt to change

Preferred Qualifications:

• Prior Higher Education experience
• Prior Governmental experience
• Experience with financial software packages (e.g., PeopleSoft, Workday) 
• Experience with AssetWorks

Education:

Required Minimum Associate's Degree; focus in business, finance, accounting, or a closely related field required

How to Apply:

To begin the application process, go to the “Apply Now” section of the job posting.

The following is required for your application to be considered complete

• A cover letter describing how your experience relates to the listed required and preferred job qualifications.
• A resume detailing your educational and professional background.

Please note there is only one attachment field. You must upload all of your documents in the attachment field, either as one combined document or separate documents, for your application to be considered complete.

The search committee will review all application materials after the posted deadline.  Selected applicants will be notified to participate further in the recruitment process directly. All applicants will be notified after the search is complete and a candidate has been selected. References will be requested of final candidates.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. 

Contact Information:

Emma DeGan, emma.degan@wisc.edu, 608-497-4469
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. 

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer. 

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. 
 
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). 
 
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.