Finance Assistant

Part time (20hrs per week)

Location: Remote within the UK – including occasional travel for meetings

Summary
Children Not Numbers is seeking a part-time Finance Assistant to support accurate, timely and audit-ready finance administration. Working closely with the Finance Manager, the postholder will process transactions, maintain supporting records, assist with reconciliations and month-end preparation, and help ensure finance information is complete and properly controlled. The role requires an AAT Level 3 qualified finance professional who is accurate, methodical and comfortable working in a small, remote charity/non-profit environment.

Principal Duties 

Transaction processing and financial administration 

• Process purchase invoices, supplier payments, staff expenses and income receipts accurately and within agreed timelines. 
• Maintain accounting records with correct coding, allocation and supporting documentation. 
• Support accounts payable and receivable, including invoice preparation, payment tracking and follow-up of outstanding balances. 
• Keep financial documentation organised and accessible for reporting, audit, funder review and internal control purposes. 
• Help maintain finance data across Xero, Stripe, Beacon and other relevant payment or reporting tools. 

Reconciliations, month-end and reporting support 

•  Prepare or support bank, control account and balance sheet reconciliations for review by the Finance Manager. 
• Support month-end close, including completeness checks, accruals, prepayments, restricted fund schedules and supporting analysis. 
• Identify discrepancies, missing evidence or unusual transactions and escalate issues promptly. 
• Support preparation of information for management accounts, audit, VAT returns, funder reporting and year-end work. 

Payroll, controls and process support 

• Support payroll administration, payroll changes, contractor schedules and related documentation with the People Team and external payroll providers.
  
• Check expense claims and payment requests against finance policies, approval procedures and delegated authority limits. 
• Maintain finance templates, trackers, process notes and routine records; contribute to practical improvements where needed. 

Person Specification 

Essential

Qualification: AAT Level 3 qualified. 

Experience: Finance assistant, bookkeeping, finance officer or finance administration experience. 

Core finance skills: Confident processing of invoices, payments, expenses, income receipts and accounting records. 

Reconciliations: Experience supporting reconciliations, month-end work and financial reporting activities. 

Systems: Cloud accounting software experience, preferably Xero, with confident Excel capability. 

Controls and judgement: Strong accuracy, confidentiality, audit-ready record keeping and understanding of financial controls. 

Working style: Organised, reliable and able to manage a remote part-time workload with appropriate supervision.