Executive Virtual Assistant (Real Estate & Industrial Storage Industry)

Industry Background Requirement

Key Responsibilities

• Manage executive calendars, meetings, appointments, and business schedules.
• Handle professional email correspondence and follow-up communication with investors, brokers, tenants, and clients.
• Assist in real estate acquisition coordination, due diligence tracking, and document organization.
• Coordinate leasing activities, property-related communication, and operational follow-ups.
• Conduct market research on commercial real estate, industrial outdoor storage properties, and investment opportunities.
• Maintain CRM systems, spreadsheets, investor databases, and operational reports.
• Prepare reports, presentations, summaries, and meeting minutes.
• Coordinate with brokers, legal teams, vendors, contractors, and internal departments.
• Track tasks, deadlines, and operational activities using ClickUp, Asana, Trello, or similar systems.
• Support senior management with administrative, operational, and strategic business activities.
• Handle confidential business information with professionalism and integrity.
• Ensure strong communication discipline and fast response time.

Requirements

• Minimum 3–5 years of experience as a Virtual Assistant, Executive Assistant, Real Estate Coordinator, or Administrative Executive.
• Mandatory experience in commercial real estate, industrial storage, property investment, or related industries.
• Excellent written and verbal English communication skills.
• Strong command of Microsoft Office Suite and Google Workspace.
• Advanced reporting, spreadsheet management, and organizational skills.
• Ability to work independently with minimal supervision.
• High ownership mentality with excellent problem-solving skills.
• Experience handling confidential and sensitive information.
• Strong multitasking and deadline management abilities.
• Professional remote work setup with stable internet connectivity.
• Ability to work according to US business hours if required.

Preferred Qualifications

• Experience supporting commercial real estate executives or investment firms.
• Knowledge of leasing documentation, acquisitions, tenant coordination, and property operations.
• Hands-on experience with CRM systems and project management tools.
• Experience in industrial outdoor storage (IOS) or logistics-related real estate operations.
• Understanding of real estate terminology and transaction processes.

Performance Expectations

• Strong ownership and accountability for assigned responsibilities.
• Excellent communication and coordination skills.
• High productivity, reliability, and execution quality.
• Ability to handle pressure and urgent business requirements professionally.
• Proactive approach toward operational efficiency and business growth.