This is a remote position.

Executive & Real Estate Virtual Assistant

Overview

We are seeking a proactive and detail-oriented Executive & Real Estate Virtual Assistant to support both executive and commercial real estate operations. This role combines executive assistant responsibilities with administrative support for leasing and property management. The ideal candidate has excellent English communication skills, is highly organized, learns quickly, and can become fully independent after training.

Key Responsibilities

• Provide executive and personal administrative support
  
• Monitor Outlook email and immediately notify the client of important emails
  
• Provide regular updates through text messages and voice notes
  
• Prepare Letters of Intent (LOIs) and other leasing documents using company templates
  
• Edit and prepare business documents, letters, and correspondence
  
• Create and update property descriptions, brochures, and marketing materials
  
• Convert files between Word, PDF, JPEG, and other formats
  
• Perform basic graphic design and image editing tasks
  
• Research commercial properties and gather information using Google Maps and Google Earth
  
• Maintain spreadsheets and perform light tracking using Microsoft Excel
  
• Manage projects and task boards in Monday.com
  
• Follow up daily on outstanding tasks and keep projects moving without being asked
  
• Learn company processes and work independently with minimal supervision
  

Platforms & Tools Used

• Microsoft Outlook
  
• Microsoft Excel
  
• Monday.com
  
• Microsoft Word
  
• Google Maps
  
• Google Earth
  
• Adobe Acrobat / PDF Tools
  
• Canva or Similar Graphic Design Software
  
• LoopNet (Preferred)
  

Ideal Candidate

• Previous experience as an Executive Assistant, Virtual Assistant, or Administrative Assistant
  
• Excellent written and verbal English communication skills
  
• Strong professional writing and proofreading skills
  
• Highly proactive with strong follow-up skills
  
• Comfortable working independently after training
  
• Experience preparing documents using templates
  
• Basic graphic design and image editing experience
  
• Ability to convert and edit various file formats
  
• Strong organizational and time management skills
  
• Experience with Microsoft Outlook, Excel, and Monday.com
  
• Commercial real estate or LoopNet experience is a plus