Executive PA / Medical Secretary

This is a remote position.

We are recruiting a highly reliable, proactive, and exceptionally organized Executive PA on behalf of a busy Consultant Surgeon who runs a growing medico-legal practice alongside a demanding NHS (and personal schedule!).

Because much of our client’s business is reputation-based, you will serve as her trusted gatekeeper and representative. She is looking for someone with high standards, meticulous attention to detail, and a "get-it-done" attitude - someone who takes pride in flawless execution and seamless coordination.

Key Responsibilities:

Professional & Clinical Administration:

• Inbox & Email Management: Monitor, prioritize, and respond to incoming emails in a timely, professional, and clear manner.
  
• Logistics & Room Bookings: Coordinate and secure meeting/consultation spaces in Cambridge and Harley Street.
  
• Document Management: Combine clinical and legal notes into structured, unified electronic folders; ensure all client/patient data is meticulously managed.
  
• Clinical Coordination: Request X-rays and medical records from hospitals
  
• Onboarding: Issue Terms & Conditions to new clients and also invoices on Xero.
  

Personal PA Support (Ad-Hoc):

• Provide occasional lifestyle management support to help a busy, full-time working parent stay organized.
  
• Handle personal admin tasks such as booking train tickets, ordering gifts/flowers, and calendar management.
  

·       Hours: c15 hours per week (spread across the week, ideally 2–3 hours daily) - with the potential to grow

·       Salary: c £40,000 FTE DOE

·       Location: Fully Remote