Executive Coordinator for System Vice Presidents

Where You’ll Work

Inspired by faith. Driven by innovation. Powered by humankindness. CommonSpirit Health is building a healthier future for all through its integrated health services. As one of the nation’s largest nonprofit Catholic healthcare organizations, CommonSpirit Health delivers more than 20 million patient encounters annually through more than 2,300 clinics, care sites and 137 hospital-based locations, in addition to its home-based services and virtual care offerings. CommonSpirit has more than 157,000 employees, 45,000 nurses and 25,000 physicians and advanced practice providers across 24 states and contributes more than $4.2 billion annually in charity care, community benefits and unreimbursed government programs. Together with our patients, physicians, partners, and communities, we are creating a more just, equitable, and innovative healthcare delivery system.

Job Summary and Responsibilities

This is a remote position supporting two System Vice Presidents. 

As an Executive Administrator at CommonSpirit Health (referenced internally as an Executive Assistant), you will be a vital member of our leadership team, providing comprehensive administrative support to our System Vice Presidents. You will play a critical role in ensuring the smooth and efficient operation of these key offices. Your ability to be personable, proactive, and highly organized while managing day-to-day tasks is crucial to your success. You will be entrusted with handling a variety of administrative responsibilities, participating in meetings with clinicians, leaders, and other C-suite members, and maintaining the highest level of confidentiality.

Responsibilities:

• Provide high-level administrative support to the System VP of Enterprise Resilience and System VP of Ambulatory Surgery Center.
• Includes managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing correspondence.
• Utilize Google Suite programs (Docs, Sheets, Drive, Calendar) proficiently to create, edit, and manage documents, spreadsheets, and presentations.
• Prepare meeting agendas, presentations, and minutes, ensuring accurate and timely distribution.
• Anticipate the needs of the System Vice President and proactively address issues and challenges.
• Maintain a calm and resourceful demeanor in a fast-paced environment, knowing that team support is available.
• Creates and edits documents, spreadsheets, presentations and organizational charts; additionally is able to develop complex documents, spreadsheets and presentations independently on behalf ofthe leaders supported as needed such as collecting data in preparation reports in support of leader’s budget responsibilities.
• Creates and conducts surveys and provides organized reports to leaders (may provide recommendations for leader consideration when presenting survey results).

Job Requirements

Minimum Required Education and Experience

• Bachelors degree (equivalent experience may be considered).
• At least 10 years of administrative experience, executive/C-level.
• Outstanding computer skills to include Microsoft Office and Google Suite tools.
• Excellent organizational skills.