Executive Coordinator

About Azurreo

Azurreo is an international operations and services company supporting business activities across multiple functions and regions. We operate in a fast-paced, technology-driven environment where organization, accountability, communication, and operational excellence are highly valued.

About the Role

We are seeking a highly organized Executive Coordinator to work directly with the CEO and support leadership activities, operational follow-up, reporting, and cross-functional coordination across HR, Finance, IT, Operations, and Administration.

This position is ideal for a professional who enjoys structure, follow-up, problem-solving, and executive-level coordination.

Tasks

Key Responsibilities

Executive Support

• Manage and prioritize executive calendars, meetings, and scheduling.
• Coordinate meetings across multiple stakeholders and time zones.
• Prepare meeting agendas, summaries, minutes, and follow-up action trackers.
• Monitor executive priorities and ensure timely execution of action items.
• Support leadership communication and administrative activities.

Operational Coordination

• Follow up with departments on ongoing projects, deliverables, and deadlines.
• Coordinate communication between teams and leadership.
• Maintain visibility over operational priorities and escalation points.
• Identify risks, delays, and bottlenecks and ensure timely resolution.

Reporting & Documentation

• Prepare executive reports, summaries, dashboards, and presentations.
• Maintain organized documentation and digital records.
• Ensure information is accurate, structured, and easily accessible.
• Assist with KPI tracking and reporting activities.

Process Improvement

• Help improve workflows, coordination processes, and reporting systems.
• Utilize digital tools and AI productivity tools to increase efficiency.
• Contribute to operational excellence initiatives.

Requirements

Ideal Candidate

We are looking for someone who has:

Required

• 3+ years of experience in one or more of the following: Executive Assistant, Executive Coordinator, Administrative Manager, Operations Coordinator, Project Coordinator, Administrative Coordinator, Chief of Staff Support, Office Manager, etc...
• Excellent English communication skills (written and verbal).
• Strong organizational and follow-up skills.
• Experience preparing reports, meeting minutes, and executive documentation.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook).
• Ability to manage multiple priorities simultaneously.
• Ability to work independently in a fully remote environment.

Preferred

• French proficiency.
• Experience supporting senior leadership, executives, directors, or CEOs.
• Experience in international organizations.
• Familiarity with AI productivity tools (ChatGPT, Claude, Copilot, etc.).
• Experience with project management or task-tracking systems.

Benefits

What We Offer

• Fully Remote Work Environment

Work from anywhere in Lebanon while collaborating with international teams and leadership.

• Compensation in USD

Receive your salary in USD with transparent compensation and regular payment cycles.

• Direct Exposure to Executive Leadership

Work directly with the CEO and gain visibility into strategic decision-making, business operations, and cross-functional management.

• Career Growth Opportunities

This role offers significant exposure to Operations, HR, Finance, Administration, and Project Coordination, creating strong opportunities for future career progression.

• Company Equipment Provided

Company laptop and required work tools provided.

• Paid Time Off

Annual leave and public holidays in accordance with company policy.

• Professional Development

Access to online learning platforms, professional training resources, and continuous development opportunities.

• International Work Environment

Collaborate with colleagues, clients, and stakeholders across multiple countries and business functions.

• AI & Modern Productivity Tools

Work with modern systems and AI-powered productivity tools including ChatGPT and other digital collaboration platforms.

• Performance-Based Growth

Opportunities for increased responsibilities, career advancement, and compensation growth based on performance and contribution.

Why Join Us?

At Azurreo, you won't be joining a traditional administrative role where your responsibilities are limited to scheduling meetings and managing calendars.

You will work directly with executive leadership, gain exposure to multiple business functions, and play a key role in helping teams stay aligned, organized, and effective.

This position offers a unique opportunity to:

• Learn how an international business operates behind the scenes.
• Work closely with decision-makers and senior leadership.
• Develop skills across Operations, HR, Finance, Administration, and Project Coordination.
• Gain hands-on experience with modern business systems and AI productivity tools.
• Build a long-term career in operations, management, and business leadership.

We are looking for ambitious professionals who enjoy ownership, accountability, continuous learning, and making a meaningful impact.

If you are highly organized, proactive, and excited by the opportunity to work closely with leadership in a fast-paced international environment, we would love to hear from you.