Executive Business Administrator

Position Summary

Reporting to the CEO, the Executive Business Administrator will be a forward-thinking, motivated, resourceful and proactive individual with an established and proven history of high performance to support the Chief Executive Officer.

This role requires prominent levels of discretion, integrity, good judgment, and professionalism in dealing with senior executives inside and outside of the company. The successful candidate must understand business priorities, demonstrate the ability to proactively anticipate needs, drive improvements, own and complete sophisticated tasks, and projects quickly, react with appropriate vitality to situations that require a quick turnaround, and proactively solve difficult or complex problems. Exceptional organizational and communication skills and an exceptional ability to partner are necessary.

Essential Duties and Responsibilities

The essential functions include, but not limited to the following:

CEO Administration Support:

• Have a detailed understanding of the CEO’s priorities and workload to predict, prioritize, and make recommendations/offer scheduling tradeoffs.
• Arrange all aspects of the CEO's travel, including flight bookings, accommodation, transportation, and itineraries.
• Manage all expenses for the CEO in a proactive, fiscal, and alert manner.
• Provide project management support on special initiatives and strategic projects assigned by the CEO.

Executive Administration:

• Ensure executive meeting notes are captured with follow-up and the ability to identify action items and initiate next steps.
• Coordinate and maintain high-volume scheduling for relevant meetings, events, appointments, speaking engagements, travel arrangements, etc.
• Manage and coordinate board meeting planning to ensure all logistical and coordinated efforts are done flawlessly. 
• Work closely with the ELT team to keep them informed of upcoming commitments and follow up as necessary.
• Quickly schedule as well as set up internal and external meetings virtually, in person or via any other required format
• Uphold a prominent level of discretion and confidentiality.
• Adapt and solve conflicts or blockers quickly and effectively while remaining highly responsive.
• Collaborate across multiple departments to ensure the most consistent scheduling arrangements and to relay to relevant parties
  

Project Management

• Coordinate and enhance team events that directly involve the CEO or other executive leadership of varying scales and objectives
• Handle reservations for meeting rooms, equipment, and catering for executive trips and events.
• Collaborate on special projects with senior leaders across Seeq and coordinate team events.
• Collaborate with various teams on company-wide initiatives and events.

Requirements

• At least 5 years of success supporting a C-level executive in a high-growth, and constantly evolving environment.
• Ability to manage sensitive and confidential information.Outstanding time management and leadership skills with demonstrated ability to handle multiple priorities.
• Highly able to give clarity, agility, and operational excellence in the work being performed. 
• Excellent verbal and written communication skills
• Highly proficient with Microsoft Office Suite (PowerPoint, Excel, Word, etc.)
• Adaptable to learning tools that may enhance work performance.
• Must have a growth mindset; this is critical to the success of this role. 
• Comfortable and able to thrive in a fully remote work environment. 

Preferred:

• Experience in a tech/SaaS environment
• Experience supporting a CEO.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or listen. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand, walk, sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

Benefits

Seeq is a remote-first (only) company founded by serial entrepreneurs. Our executive team and board of directors have extensive experience with successful startup ventures in high-growth environments.

We are founded on the idea that companies need better solutions for quickly and easily getting business insight from their industrial process data. Our mission is to provide software and services that convert that data into meaningful information that the business can use to improve profitability.

We have a wonderful, kind-hearted, talented team that loves to collaborate, lead by example, and exceed our customers’ expectations. We are certified as a great place to work, an emerging startup, the Technology Fast 500, and Inc. Magazine's Best Places to Work.

The Perks of Working at Seeq

• Salary: $125,000 USA/year base salary
• Benefits:
• 12-week paid Seeq family leave
• Unlimited PTO
• Internet and mobile phone reimbursements
• Medical benefits
• Group term life insurance
• Short-term and long-term disability insurance pre-tax benefits
• Voluntary vision and dental (ortho)
• Vacation bonus program
• Employee Assistance Program
• Generous home office allowance
• The best co-workers (we've analyzed the data, so we know it's true.)
• Pet-friendly workspace (your dog will be so happy to have you home)
• You love your job!

Seeq provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.

You must be authorized to work in the country in which you reside. Seeq does not sponsor US F1 or H-1B work visas