Executive Assistant – Global Health & Genomic Data

About the Company
We are supporting an innovative, venture-backed startup operating at the intersection of
genomic data, global health, pharmaceuticals, animal health, and agricultural technology.

The company is building a marketplace and brokerage for the exchange of non-human genomic
data, working with organisations and senior stakeholders around the world.

As an early-stage company, the team is small, fast-moving, and highly focused. The founders
regularly interact with senior government, healthcare, scientific, legal, and international
stakeholders, making this a role where discretion, responsiveness, organisation, and sound
judgment are essential.

About the Role
We are looking for a highly reliable and proactive Executive Assistant to provide direct support
to the founders.
This is not a traditional high-volume administrative role. The workload may fluctuate but when
something needs to be handled, it is often time-sensitive and important.

The successful candidate will be someone who can operate independently, understand
priorities, communicate professionally, and handle sensitive information with absolute discretion.

Key Responsibilities
Executive & Administrative Support
● Manage and coordinate calendars and meetings
● Monitor incoming emails and respond or flag items appropriately
● Ensure important messages and meeting requests are handled promptly
● Coordinate meetings with senior and international stakeholders
● Follow up professionally and persistently with contacts who have gone quiet

● Keep track of outstanding conversations, commitments, and follow-ups
● Prepare and organise documents for meetings and external stakeholders

Research & Ad-Hoc Support
● Conduct research and identify suppliers, services, venues, and other resources internationally
● Assist with organising events and travel-related requirements
● Research and coordinate local suppliers in international locations
● Support the founders with ad-hoc personal and professional administrative tasks

Notion & Documentation
● Maintain information and documentation within Notion
● Create, organise, edit, and share Notion documents
● Keep Notion records accurate and up to date
● Help ensure Notion remains the company's central source of information

Financial & Document Administration
● Organise and categorise company expenses
● Help turn expense information into useful data for weekly and monthly reviews
● Prepare documentation for accountants, tax advisors, and lawyers
● Manage sensitive documents and ensure deadlines are clearly tracked

Confidentiality & Information Security
● Handle highly sensitive business, legal, scientific, and personal information
● Maintain strict confidentiality at all times
● Exercise excellent judgment when dealing with sensitive communications and documents
● Follow appropriate data security and confidentiality procedures