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Executive Assistant for a Retail Company in the US (Home Based Full Time)

Posted 21 days ago

United States

2-5 years experience

assistant project-management communication organization

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AI Summary

The Executive Assistant will manage the VP's email and calendar while overseeing retail store inboxes. They are also responsible for designing scalable task management systems and providing general administrative support to the digital team.

• Email & Inbox Management – Manage VP's email inbox and oversee retail store inboxes connected to his team; implement systems for inbox organization and prioritization

• Calendar & Schedule Management – Coordinate VP's calendar, schedule meetings, and ensure optimal time allocation

• Task & Project Management – Build and maintain an organized to-do list system; create scalable processes for task management (working with Asana when applicable or designing custom systems that fit Matt's workflow)

• Administrative Support – Provide one-off project support and general admin across the digital team as needed

• Email Drafting & Communication – Draft professional emails on VP's behalf to vendors and internal team members; respond to communications with judgment about what requires VP's direct input

• Process Development – Design and implement systems that work long-term; identify workflow efficiencies and build solutions that stick