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Executive Assistant for a Cleaning Service Company in the US (Home Based Full Time)

Posted 2 hours ago
Finland
2-5 years experience
assistant
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AI Summary

The executive assistant will manage business certifications, grant applications, and recruitment processes for a cleaning company. They are also responsible for maintaining client records, handling administrative tasks, and supporting the owner with research projects.

• Research and manage small business certification applications (e.g., SBE/SBC), including gathering documents, completing forms, and tracking status.
• Research grant opportunities, prepare and organize grant applications, and track approvals and deadlines.
• Source and vet freelance grant writers for the owner to review.
• Support recruitment of experienced house cleaners, including posting openings, screening applicants, and following up with past or declined candidates for future openings.
• Conduct follow-ups across the business, including client check-ins, candidate follow-ups, and pending opportunities.
• Maintain and update client, job, and scheduling records in Housecall Pro.
• Handle light inbox management, including flagging priority items and drafting responses.
• Organize and maintain business paperwork, files, and records.
• Identify and track new business opportunities to ensure nothing falls through the cracks.
• Complete research and administrative projects as assigned by the owner.

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