Executive Assistant
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AI Summary
The Executive Assistant will manage executive calendars, coordinate communications, and prepare administrative documentation. They will also organize meetings, maintain confidential records, and assist with special operational projects.
Benefits:
- 401(k)
- 401(k) matching
- Flexible schedule
- Health insurance
- Paid time off
About the Role:
Wu Pediatrics is looking for a sharp, organized, and proactive Executive Assistant to join our dedicated team in Temple City, CA. This is an exciting opportunity to play a key behind-the-scenes role in supporting the leadership of a trusted pediatric practice. If you thrive in a fast-paced healthcare environment and love keeping things running smoothly, we want to hear from you!
Responsibilities:
- Manage executive calendars, appointments, and scheduling to ensure seamless daily operations
- Coordinate internal and external communications on behalf of practice leadership
- Prepare reports, correspondence, presentations, and other administrative documents
- Organize and maintain confidential files, records, and office systems
- Coordinate meetings, including agenda preparation, note-taking, and follow-up action items
- Assist with special projects, research, and operational tasks as directed by leadership
- Liaise with staff, vendors, and external partners to support practice management
Requirements:
- 2+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
- Experience in a healthcare or medical office setting is a strong plus
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication skills
- Ability to handle sensitive and confidential information with discretion
- Self-starter with the ability to multitask and prioritize in a dynamic environment
About Us:
Wu Pediatrics is a trusted and compassionate pediatric practice serving families in the Temple City, CA community. We are committed to providing exceptional care for children at every stage of development, and our patients' families love us for our warm, welcoming approach. Our team is passionate, collaborative, and dedicated to making a difference — and we're proud to be a place where staff genuinely love coming to work.
This is a remote position.
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