Executive Assistant

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Profile Requirements:

• Minimum 3+ years of experience in an Executive Assistant, Personal Assistant, or senior administrative support role.
• Professional experience in the Australian market, preferably within real estate, finance or mortgage broking,
• Excellent written and verbal English communication skills with the ability to communicate professionally across all levels of an organisation.
• Strong organisational and time management skills with the ability to manage multiple priorities in a fast-paced environment.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace applications.
• Experience using project management and collaboration tools such as Asana, ClickUp, Monday.com, Trello, or similar platforms.
• Ability to maintain strict confidentiality while demonstrating professionalism, discretion, and sound judgment.
• Proactive, resourceful, and detail-oriented with excellent problem-solving skills and the ability to work independently with minimal supervision.
• Comfortable using modern AI productivity tools such as ChatGPT, Microsoft Copilot, or Gemini to improve efficiency, research, and administrative workflows.

Core responsibilities:

• Manage complex calendars, coordinate meetings, and schedule appointments across multiple time zones while ensuring priorities are effectively managed.
• Handle email and inbox management, draft professional correspondence, and respond to enquiries on behalf of executives when appropriate.
• Coordinate domestic and international travel arrangements, including flights, accommodation, itineraries, and expense reconciliation.
• Prepare reports, presentations, meeting agendas, minutes, and other business documentation with a high level of accuracy and professionalism.
• Act as the primary point of contact between executives, clients, stakeholders, and internal teams, ensuring clear and timely communication.
• Assist with project coordination by tracking action items, following up on deliverables, and helping ensure deadlines are met.
• Manage confidential information with discretion while maintaining organised digital filing systems, records, and documentation.
• Provide proactive administrative support by identifying process improvements, anticipating executive needs, and assisting with day-to-day business operations.

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!

This is a remote position.