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AI Summary
The Executive Assistant will support the Purchasing Manager by managing calendars, communications, and meeting logistics. They will also track action items, prepare strategic documentation, and serve as a liaison between cross-functional teams.
About the Role
We’re seeking a highly organized, proactive, and discreet Executive Assistant to support our Purchasing Manager in driving strategic initiatives, managing day-to-day operations, and maintaining seamless communication across teams. This is a remote role ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and brings both precision and empathy to every interaction.
Key Responsibilities
- Manage the Purchasing Manager’s calendar, inbox, and meeting logistics with exceptional attention to detail
- Coordinate internal and external communications, ensuring timely follow-ups and professional tone
- Prepare reports, presentations, and documentation for meetings and strategic planning
- Track action items and deadlines, ensuring accountability across stakeholders
- Support hiring, onboarding, and team engagement initiatives as needed
- Handle confidential information with discretion and integrity
- Serve as a liaison between the Purchasing manager and cross-functional teams, maintaining clarity and alignment
- Provide excellent customer service in all interactions, both internal and external
Bonus Points
- Experience supporting leadership, operations, or customer service teams
- Familiarity with Australian business culture or time zones
- Comfort with light data analysis or financial tracking
What We Offer
- A collaborative, respectful remote culture
- Opportunities for growth and learning
- A chance to make a meaningful impact behind the scenes
Job Type: Full-time
Benefits:
- Additional leave
- Work from home
Requirements
What You’ll Bring
- Proven experience as an Executive Assistant or similar role, preferably in a remote setup
- Strong written and verbal communication skills
- High proficiency in Microsoft Outlook
- Familiarity with task management tools like ClickUp is a plus, but not required
- Ability to manage multiple priorities with grace and accuracy
- A proactive mindset—anticipating needs, solving problems, and improving processes
- Strong customer service orientation and emotional intelligence, especially when working with diverse remote teams
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