Executive Assistant

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Profile Requirements:

• Experience: 3+ years of experience as an Executive Assistant, Administrative Assistant, Accounting Assistant, Bookkeeper, or similar support role.
• Accounting Knowledge: Familiarity with bookkeeping principles, account reconciliations, financial records, and accounting workflows.
• Attention to Detail: Exceptional ability to identify inconsistencies, errors, and missing information within financial and administrative records.
• Technology Skills: Proficiency with Microsoft Office Suite, Google Workspace, QuickBooks, and other business software platforms.
• Communication Skills: Strong verbal and written communication skills with the ability to interact professionally with clients and internal stakeholders.
• Organizational Ability: Proven ability to manage multiple priorities, shifting workloads, and deadlines while maintaining accuracy.
• Preferred Qualifications
• Experience supporting an accounting, bookkeeping, tax, financial services, or professional services firm.
• Familiarity with QuickBooks Online and other accounting software platforms.
• Experience reviewing bank reconciliations, credit card reconciliations, and financial reports.
• Understanding of client onboarding, document collection, and administrative workflows.
• Experience working in a small business environment where flexibility and cross-functional support are essential.
• Associate's or Bachelor's degree in Business Administration, Accounting, Finance, or a related field preferred.
• Desired Traits
• Strong problem-solving and critical-thinking skills.
• Self-motivated and capable of working independently.
• Adaptable and comfortable with changing priorities.
• High level of discretion and professionalism when handling confidential information.
• Possesses a meticulous, "trust but verify" mindset when reviewing financial data.
• Values accuracy over speed and takes pride in delivering high-quality work.
• What Success Looks Like
• Administrative operations run smoothly and efficiently.
• Client communications are handled professionally and promptly.
• Financial records remain organized, accurate, and up to date.
• Reconciliations are completed thoroughly with discrepancies identified and resolved.
• Leadership receives reliable support that allows them to focus on client service and firm growth.
• The firm's high-touch, personalized service standards are cons

Core responsibilities:

• Executive & Administrative Support: Manage calendars, appointments, meetings, emails, and daily administrative activities for firm leadership.
• Client Coordination: Serve as a professional point of contact for clients, handling communications, document requests, follow-ups, and scheduling.
• Accounting Assistance: Support bookkeeping, data entry, account reconciliations, invoice management, and financial record organization.
• Document & Workflow Management: Maintain digital files, client records, reports, and internal documentation while ensuring confidentiality and accuracy.
• Reconciliation & Quality Control: Review financial transactions and reports, cross-check automated entries, and assist in identifying discrepancies within accounting systems.
• Project & Task Support: Assist with special projects, process improvements, and other administrative or accounting-related duties as business needs fluctuate.
• Social Media Assistant: Supports the business with creating social media posts, captions, and basic content updates, with graphics skills as a plus but not required. The role may also assist with email campaigns and future affiliate marketing tasks.

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!

This is a remote position.