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AI Summary
Provide high-level executive support including calendar management, communication triage, and project coordination. Handle light accounting tasks such as invoice management and payment processing in a remote setting.
Job Overview
We’re seeking a highly organized and detail-oriented Executive Assistant with accounting and administrative experience to support daily business operations in a fast-paced remote environment. This role combines executive support, project coordination, and light accounting responsibilities, making it ideal for someone proactive, tech-savvy, and experienced with tools like QuickBooks, Notion, and Monday.com. Strong communication, multitasking, and time management skills are essential for success in this EST-aligned role.
Core Tasks:
- Monitor multiple inboxes to triage and respond to client questions and concerns
- Assist with various accounting tasks on a regular basis
- Perform ad hoc payment, invoice management, file management, etc
- Manage a calendar including scheduling, meetings, and travel arrangements
- Serve as a contact between employees, clients, and external partners
- Prepare/ edit correspondence, communications, presentations, reports, and other docs
- Coordinate meetings, set agendas, take minutes, and prepare follow ups / action items
- Perform other ad-hoc tasks with limited instruction as needed
- Assist with project management tasks (track deadlines/ coordinate to ensure success)
- Assist with business administrative and personal tasks as needed
- Create SOPs and other documentation as needed
Must-Haves:
- 3+ years experience in an EA, administrative, or accounting-based role
- Strong verbal and written English communication skills
- 1 - 2+ years experience with Quickbooks Desktop version
- Experience using notetakers and AI tools to create documentation
- Strong organizational and planning skills
- Excellent time management skills and ability to multitask and prioritize
- Background with Notion and Monday.com for project management (or similar tools)
- Familiarity with WeChat (ideal) and Zoom for internal team coordination / communication
- Ability to work full-time EST
Nice-to-Haves:
- Educational background in Accounting and / or Finance
- Event planning experience (organizing corporate events, conferences, workshops, etc)
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