Event & Protocol Manager

Position Summary

AUIB is seeking a dynamic and experienced Event & Protocol Manager to support its mission of inspiring future leaders through exceptional educational experiences by leading the planning and execution of the university's official events and protocol activities. This role is responsible for overseeing VIP visits, ceremonial functions, institutional events, and protocol standards while collaborating with internal and external stakeholders to deliver memorable experiences that reflect AUIB's values, reputation, and brand. The ideal candidate is a strategic, detail-oriented professional with a passion for event leadership, diplomacy, and excellence in institutional representation.

Key Responsibilities

1. Lead Protocol Management: Develop, maintain, and implement the university's official protocol manual and standards.
2. Manage VIP Visits: Coordinate all logistics for official delegations, distinguished guests, and diplomatic visits.
3. Deliver Major Institutional Events: Plan and oversee commencements, ceremonial events, official celebrations, and university functions.
4. Coordinate Cross-Functional Activities: Work closely with internal departments and external stakeholders to ensure seamless event execution.
5. Maintain Brand & Institutional Standards: Ensure every official event reflects AUIB's image, protocol requirements, and quality standards.

Ideal Candidate Profile

1. Excellent communication and interpersonal skills.
2. Strong leadership and organizational abilities.
3. High attention to detail and professionalism.
4. Ability to work under pressure and manage multiple priorities.
5. Creative mindset with strong event presentation and branding awareness.

Education and Experience

• Required Education: Bachelor's degree in Event Management, Hospitality Management, Business Administration, Public Relations, Communications, or a related field.
• Years of Relevant Experience: Minimum 5 years of progressively responsible experience in event management, protocol, hospitality, or institutional relations.

• Specific Skills or Expertise: 

  - Protocol management.

  - VIP event planning.

  - Stakeholder management.

  - Event logistics and coordination.

  - Microsoft Office and event management software.

• Additional Certifications: Professional certification in Event Management, Hospitality, Protocol, or Project Management is preferred.

• Personal Attributes: 

  - Professional and diplomatic.

  - Highly organized.

  - Collaborative and service-oriented.

#LI-REMOTE

Why AUIB?

Diversity and Inclusivity: At AUIB, we champion diversity and inclusivity in every aspect of campus life. Our vibrant community is a tapestry of cultures, ideas, and dreams, ensuring a welcoming environment for everyone through fair and equal policies.

Competitive Benefits: AUIB offers competitive salaries, comprehensive health plans, and generous leave policies, ensuring the well-being and satisfaction of our staff.

Professional Development: With numerous opportunities for career progression and professional development, AUIB is the ideal place to enhance your skills and advance your career.

A Thriving Community: Our expatriate faculty and staff enjoy comfortable on-campus accommodations, and a vibrant campus equipped with state-of-the-art facilities, including an expansive library, modern classrooms, and recreational amenities.

A Legacy of Excellence: Situated in Baghdad, AUIB is dedicated to reviving the city’s historic legacy of learning and culture. Joining AUIB means being part of a prestigious project envisioned by prominent figures in business, government, and education.

Application Requirements:

To be considered for any role at the American University of Iraq—Baghdad (AUIB), applicants are required to submit the following documents:

• Cover letter: Detail how your skills and experience align with the specific requirements of the position you are applying for.
• Resume/Curriculum Vitae: Provide an up-to-date resume or CV.
• Identification: A valid national ID or passport is required for the application process.

Please note that applications missing any of these components will not be considered.

Candidates Shortlisted for an Interview:

If you are shortlisted for an interview, you will need to provide additional documentation:

• Educational transcripts and certifications must be translated into English.
• References: Provide contact details for three references who have either worked with you or supervised your work.